General Manager, General Affairs

Tasks & responsibilities

• Oversee and manage daily operations of the General Affairs division, including facilities, fleet management, procurement, and administrative services.
• Develop and implement efficient general affairs policies, procedures, and best practices across the organization.
• Lead a team of general affairs staff, providing guidance, setting performance goals, and supporting professional growth.
• Ensure facilities are safe, well-maintained, compliant with regulations, and support overall business activities.
• Manage contracts and relationships with external vendors and service providers.
• Supervise company vehicle fleet, ensuring regular maintenance, adherence to driving standards, and effective scheduling to minimize operational interruptions.
• Coordinate logistics, space planning, and internal move management.
• Monitor and control general affairs operational budgets and expenditures.
• Oversee the handling of company mail, records management, and office supplies inventory.
• Support the implementation of workplace safety, sustainability initiatives, and emergency preparedness programs.
• Take a proactive approach to continuous improvement activities such as Kaizen and 6S in coordination with other departments.

Qualifications & experience

• Bachelor’s degree in Business Administration, Management, Facilities Management, or a related field.
• Minimum 10 years’ experience in a general affairs or facilities management role, with at least 8 years in a supervisory capacity preferred.
• Strong knowledge of office administration, contract negotiation, and facility management best practices.
• Excellent leadership skills with the ability to manage cross-functional teams.
• Effective communication and interpersonal abilities, with proficiency in English. Additional language skills are an asset.
• Proficient computer skills, including MS Office Suite and facility management systems.
• Ability to multitask, prioritize and handle shifting priorities under tight deadlines.
• Strong analytical and problem-solving skills.
• Commitment to a safe, inclusive, and respectful working environment.