Expenses Assistant
Permanent - Full TimeJob Overview
Menzies is an equal opportunities employer which means that we recruit, employ, train, pay, and promote regardless of race, religion, national origin, gender, sexual orientation, disability or age. We are building a first-class team and, to do so, we know that we need a diverse mix of talented people doing their best work.
If you’re ready to make an impact, lead with purpose, and work in a place where your voice truly matters, keep reading!
We have a great opportunity for an Expenses Assistant to join our team in the Woking office.
This is an opportunity assist and provide a high-quality level of service within the Finance team by collaborating and communicating effectively in order to meet shared goals and deadlines on both Purchase ledger and Practice Administration software.
Why Menzies?
At Menzies, our culture is our cornerstone. We blend technical excellence with genuine care for our people and clients. With 700 colleagues in the UK, we’ve built a culture based on shared values and mutual respect. Here’s why you’ll love working with us:
🌟 People First: Our work-life balance isn’t just talk. From agile working to generous leave, we create space for what matters to you and this is why we were recognised as one of the Best Places to Work 2024 and 2025
🌟 Work with Inspiring Clients: You’ll be working with a range of clients so no two days will be the same.
🌟 Collaborate Across The Firm: Working with various people across the firm to raise the profile of Menzies Academy
🌟 Innovate with Purpose: We’re always looking for better ways to work—leveraging tech, simplifying complexities, and delivering value.
🌟 Empathy at Our Core: We don’t just serve our clients; we build trusted relationships that stand the test of time.
🌟 Work with Inspiring Clients: You’ll be working with a range of clients so no two days will be the same.
🌟 Collaborate Across The Firm: Working with various people across the firm to raise the profile of Menzies Academy
🌟 Innovate with Purpose: We’re always looking for better ways to work—leveraging tech, simplifying complexities, and delivering value.
🌟 Empathy at Our Core: We don’t just serve our clients; we build trusted relationships that stand the test of time.
Key Responsibilities
✅ Processing staff expenses and credit cards
✅ Setting up new starters and processing leavers on the expenses system
✅ Set up monthly expense payment runs and reports
✅ Data journals entry
✅ Maintaining relationships with suppliers and employees
✅ Ad hoc projects and providing cover for team mates in a busy finance office
Skills, Knowledge and Expertise
We’re after a motivated and organised individual with a solid academic background (5 GCSEs including Maths & English, and 3 A-Levels A–C) who’s confident using Office 365, especially Excel. You’ll have some basic experience with bookkeeping, accounting software, or BACS payments, and be great at meeting deadlines while staying flexible and proactive.
Strong communication skills, a team-focused mindset, and good time management are key. Bonus points if you’ve got Purchase Ledger experience