Executive Assistant (12 month contract)

The Executive Assistant is responsible for providing day-to-day administrative support to the Managing Director, Head of Assurance & Advisory as well as senior members of this  team. Responsibilities will include managing calendars, meetings, expenses, events, presentations, travel, correspondence, and group/departmental initiatives.

This is a 6-month secondment role.

Role-specific Accountabilities:

• Provide general administrative support to the Head of Assurance & Advisory, and the wider team.
• Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel globally.
• Manage calendars on behalf of executives, working with other departments to coordinate meeting booking.
• Co-ordinate, arrange and oversee department and group meeting and event planning process, as required.
• Support the on-boarding of new staff joining the team
• Support organization and management of law firm relationships
• Support preparation and administration of Department-related budgeting matters
• Work closely with external partners, assistants, vendors, and other stakeholders to schedule meetings or events.
• Work closely with other executive assistants and teams across the organization and department to increase efficiencies and provide overall departmental support.
• Support administrative management of expense reimbursement processes.
• Ensure team members are prepared for all meetings and carry forward action items.
• Be a CPP Investment ambassador by playing a key role in representing the team you support internally and externally. Conduct work in a professional, friendly, easily accessible, and approachable manner.
• Handle highly sensitive and confidential matters relating to the daily activity of the department and/or organization.
• Work cross functionally as part of a team with other members and departments.
• Accommodate and complete staff requests managing timelines and deliverables.