Office Manager - Pune, India

Responsibilities

• Establish standards and procedures, measuring results and making necessary adjustments to support company operations, while reporting progress to US-based senior management.
• Maintain office staff by recruiting, selecting, orienting, training, and supervising employees.
• Formulate and implement policies and procedures to maximize output. Monitor adherence to rules, regulations and procedures.
• Maintain office services by organizing office operations and procedures, preparing payroll, managing correspondence, designing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Manage contract and price negotiations with office vendors, service providers and office lease
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences
• Provide general support to visitors

Qualifications and Skills: 

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant for 8+ years.
• Proficiency with Microsoft Office suite (Excel and Outlook especially, etc.)
• Ability to multitask, prioritize to-dos, and maintain an organized office environment.
• Strong written and verbal communication skills to interact with employees, clients, and vendors effectively.
• Ability to identify and resolve issues related to office operations, facilities, or staff.
• Builds relationships with colleagues, manages conflict, and fosters a positive office environment.
• Experience supervising staff, delegating tasks, and providing training and mentorship.
• Ensuring accuracy in documentation, financial transactions, and other administrative tasks.
• Ability to manage budgets, track expenses, and ensure financial compliance.
• Efficiently manages time and deadlines to ensure smooth office operations.
• Ability to plan and coordinate office projects, such as office moves, events, or technology upgrades.
• Comfort with changing priorities and a dynamic work environment. 

Education and Requirements:

• High school diploma, GED, or equivalent
• 8+ years of experience in an office manager setting