Office Manager

We are seeking a proactive and highly organized Office Manager to join our team. This individual will take ownership of office operations, ensuring smooth day-to-day activities while representing our company professionally. The ideal candidate will have an ownership mentality, be tech-savvy, and excel at problem-solving without hand-holding.

Responsibilities

• Manage weekly lunch arrangements and monthly staff dinners.
• Handle flight bookings and last-minute travel requests.
• Greeting visitors.
• Provide assistance to leadership, especially for ad-hoc needs in the office.
• Collect and manage mail when team members are out of the office.
• Liaise with vendors to resolve office-related issues, such as lighting or external IT support for network setups.
• Support team onboarding processes, including ordering necessary equipment.

Requirements

• Work Hours:
• Mon-Fri, 9 AM-6 PM or 10 AM-7 PM, with flexibility for weekend tasks (e.g., last-minute bookings).
• First-in, last-out mindset is preferred.

• Key Attributes:
• Ownership mentality with a focus on taking care of people.
• Problem-solving ability with minimal supervision.
• Professional and presentable demeanor to represent the company.
• Tech-savvy and capable of managing basic office IT-related issues.

• Other Expectations:
• Smart casual attire required.
• Willing to manage occasional government runs if necessary.

Interview Process

1. CV Screening – We will review your application based on the qualifications and experience outlined above.
2. HR Interview – A focused conversation to assess your HR administration skills, attention to detail, and suitability for the role.
3. Co-Founder/Partner Interview - To understand your experience and assess skill and cultural fit.
4. Final Interview with the CIO – A concluding discussion to evaluate cultural fit, strategic alignment, and how you resonate with the firm’s values.

Throughout the process, you'll be assessed for cultural fit through our company values:

• Drive – We seek people whose passion fuels relentless growth and a pursuit of excellence.
• Ownership – We value those who take initiative and treat the company’s goals as their own.
• Judgment – We value individuals who focus on what matters and consistently drive meaningful results.
• Openness – We believe in honest dialogue, constructive challenge, and shared learning.
• Competence – We work with people who can thrive in fast-changing environments.
• Resilience – We stay calm under pressure, adapt quickly, and learn from setbacks.