Executive Assistant - Remote

Job Title: Executive Assistant (Remote) – Executive, HR & Operations
Reports To: CEO – Socienta

Job Summary:
Socienta is looking for a highly skilled and versatile Executive Assistant to provide comprehensive support across executive, HR, and operational functions. This mixed-role position goes beyond traditional administrative duties, requiring leadership in HR processes, operational initiatives, and executive-level support. The Executive Assistant will act as a trusted partner to the CEO, ensuring smooth communication, effective project execution, and alignment with strategic objectives.

Key Skills & Qualifications:

• Proven experience in executive support, HR, and operations management
• Strong interpersonal, negotiation, and decision-making skills
• Ability to handle confidential information with discretion and professionalism
• Excellent organizational, communication, and multitasking abilities
• Proficiency in project management and cross-functional collaboration

Key Responsibilities:

Executive Support:

• Serve as the CEO’s right hand, managing schedules, meetings, and priorities
• Represent the CEO in meetings, providing summaries and following up on action items
• Draft, proofread, and manage communications, reports, and presentations

HR Responsibilities:

• Support recruitment, onboarding, and employee engagement initiatives
• Assist in performance management, HR policies, and employee relations
• Maintain confidential HR records and ensure compliance with organizational policies

Operations & Project Management:

• Lead and manage cross-functional projects from initiation to completion
• Coordinate with department heads to drive strategic initiatives and track outcomes
• Negotiate agreements and contracts with vendors and partners
• Streamline workflows and administrative processes to enhance operational efficiency
• Assist in budget preparation, expense tracking, and reporting

Key Performance Indicators (KPIs):

• Timely completion of executive, HR, and operational projects
• High-quality representation of the CEO and organization in communications
• Effective management of CEO schedule and priorities
• Successful negotiation and management of contracts and vendor agreements
• Accurate and consistent delivery of reports, presentations, and other materials

Apply Now:
This is an exceptional opportunity for a dynamic professional passionate about executive support, HR, and operations. Join Socienta to play a pivotal role in advancing strategic goals and shaping organizational success. Apply via LinkedIn to become a valued contributor.

Requirements

• Bachelor’s degree in Business Administration, Human Resources, Management, or a related field (Master’s preferred)
• Minimum of 5 years of experience in executive support, HR, or operations
• Demonstrated ability to manage complex schedules, projects, and cross-departmental initiatives
• Familiarity with HR systems, operational processes, and organizational policies
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools (e.g., Slack and Teams)
• Strong problem-solving, analytical, and strategic thinking skills
• Ability to work independently, prioritize tasks, and manage multiple deadlines in a fast-paced environment