Inventory Coordinator, Events

Position Summary

The Inventory Coordinator, Events plays a vital role in the inventory accuracy and maintenance of event packages. This position typically involves direct coordination of event logistics, ensuring each detail contributes to a seamless, successful outcome that meets client specifications and exceeds customer expectations. By handling event products, such as applying RFID to each item and packing trunks for each event, the Inventory Coordinator helps create memorable experiences that reflect operational excellence and hospitality.  

Ideal Candidate

Strong, planful, well-organized, and detail-oriented, you keep everything on track. You balance competing demands at home and work with composure and resolve, multitasking effectively and efficiently. Stable, supportive, and dependable, people entrust you with significant responsibilities. You honor that trust by conscientiously working behind the scenes to get things done.

Capable, confident, and strong, people rely on you to take on new and challenging assignments. You succeed in these endeavors through purpose, desire, and perseverance. Solving problems and adapting to changing directions, you maintain focus, all the while shifting your perspective between the big picture and fine detail. Your collaborative nature and team mentality are two characteristics that set you apart.

You are attracted to employment experiences that are satisfying, rewarding, and mission driven. Exhibiting pride, loyalty, and passion, you routinely go the extra mile to “make the trains run on time,” seamlessly executing a variety of tasks to advance a program or initiative. Smart and resourceful, you enlist others in your cause and succeed together.

Essential Functions

• Ensure accuracy and maintenance of event inventory packages
• Partner with Sales Team/Merchandise Planner to ensure timely fulfillment of transfer orders and sales orders
• Pack trunks for each event and write index cards with product information to assist the sales team
• Conduct inventory of both outgoing and incoming trunk shipments to verify accuracy and inspect for any damages
• Process works orders for any sold items requiring sizing and managing timely shipment to the designated location
• Maintain vault organization, ensuring products are safely stored, tagged, and always accounted for
• Oversee invoicing associated with the event

Qualifications

• Bachelor’s degree in logistics, hospitality, business, communications, or a related field preferred
• Proven experience in event coordination in a corporate environment
• Strong organizational, communication, and problem-solving skills are essential, along with the ability to manage multiple projects under tight deadlines
• Ability to remain calm under pressure and maintain a customer-centric mindset
• Experience in managing inventory and tracking movement of product
• Proficiency in Microsoft Office

Core Competencies

Customer Focus - Ensuring that the internal or external customer’s perspective is a driving force behind strategic priorities, business decisions, organizational processes, and individual activities; crafting and implementing service practices that meet customers’ needs; promoting and operationalizing customer service as a value.

Driving for Results - Setting high goals for personal and group accomplishment; using measurement methods to monitor progress toward goals; tenaciously working to meet or exceed goals while deriving satisfaction from that achievement and continuous improvement.

Building Trusting Relationships - Using appropriate interpersonal styles to establish relationships with customers and internal partners; interacting with others in a way that promotes openness and trust and gives them confidence in one’s intentions.

Adaptability - Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make change successful.

Professional Knowledge and Skills- Having achieved a satisfactory level of technical, functional, and/or professional skill or knowledge in area of expertise; keeping up with current developments and trends in area of expertise; leveraging expert knowledge to accomplish results.

Equal Employment Opportunities

LAGOS is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, age, disability, marital status, pregnancy, national origin, or citizenship. We are committed to a diverse workforce. We value all employees’ talents and support an environment that is inclusive and respectful.

Other Duties

Please note this job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.