Executive Assistant to Senior Leadership

About the role

• The Executive Assistant (EA) provides high-level administrative support to senior leaders, ensuring smooth day-to-day operations, exceptional communication flow, and strong organizational efficiency. This role requires professionalism, discretion, and the ability to anticipate needs in a fast-paced environment.

What you'll do

• Manage complex calendars, including scheduling meetings, coordinating appointments, and resolving conflicts.
• Organize domestic and international travel arrangements (flights, hotels, itineraries, reservations).
• Prepare, review, and edit correspondence, presentations, reports, and other documents.
• Maintain organized systems for electronic and physical files.

• Serve as a primary point of contact between executives, internal teams, and external partners.
• Screen and prioritize emails, calls, and requests for attention.
• Draft and send communications on behalf of executives when appropriate.
• Coordinate and support leadership meetings, including agendas, materials, note-taking, and follow-ups.
• Handle sensitive information with the highest degree of confidentiality.
• Maintain a high level of professionalism, discretion, and judgment in all interactions.
• Represent the executive office with a polished, service-oriented mindset.

Qualifications

• Previous experience in administrative work or as a personal assistant required
• Ability to commute to our Nashville headquarters
• Clear communication skills and the ability to handle multiple projects at once