US Assistant Financial Controller (WFH)

About Penbrothers 

Penbrothers is an HR and remote talent management partner and one of the fastest-growing companies in the Philippines. We connect talented Filipinos to global opportunities with high-growth startups and dynamic companies, enabling them to build careers from the comfort of their own homes. We provide end-to-end support in recruitment, HR, payroll, compliance, and employee engagement - creating an environment where talent can thrive and global companies can grow.

About the Client

Our client is a multi-state ambulatory surgery center specializing in pediatric and special needs dentistry under general anesthesia. Their mission is to provide safe, compassionate, and efficient surgical care while creating a supportive environment for patients, families, and staff. To ensure quality care and regulatory compliance, we are seeking a detail-oriented Credentialing Specialist to join their growing team.

About the Role

The US Assistant Financial Controller is a strategic finance leader responsible for driving the transition of accounting functions from our external partner (NIMBL) to an in-house operation. This role oversees full-cycle accounting, month-end close, financial reporting, and ensures compliance across multiple states and entities. The ideal candidate is a hands-on accounting professional with deep technical expertise, exceptional organizational skills, and the ability to collaborate effectively across functions in a fast-paced, high-growth environment.

What you’ll do

Accounting & Month-End Close:

• Oversee and execute monthly, quarterly, and year-end close processes for all entities.

• Prepare and review journal entries, reconciliations, accruals, and intercompany transactions.

• Maintain general ledgers for multiple entities in QuickBooks Online.

• Manage and review accounts payable, accounts receivable, and expense reports.

• Ensure accuracy and consistency of financial data across all entities.

Financial Reporting & Analysis:

• Prepare consolidated financial statements and management reports.

• Partner with the CFO on financial analysis, budgeting, and forecasting.

• Support the development of KPIs and dashboards for operational insights.

• Assist in the preparation of audit and tax documentation.

Compliance & Controls:

• Maintain compliance with multi-state tax and reporting requirements.

• Ensure accurate BOI filings, entity registrations, and corporate documentation.

• Implement and monitor internal controls, policies, and accounting procedures.

• Coordinate with external CPA firms and auditors as needed.

Systems & Process Improvement:

• Utilize QuickBooks Online, Gusto, and Bill.com for accounting and payroll integration.

• Optimize workflows between accounting, HR, and administrative functions.

• Support the transition of accounting processes from NIMBL to internal systems.

• Leverage Google Workspace for collaboration and documentation management.

Collaboration & Leadership:

• Work closely with the Business Administration Manager and HR team to align payroll, benefits, and financial processes.

• Provide training and guidance to administrative support staff as functions are delegated internally.

• Serve as a trusted liaison for all financial matters with the CFO and executive leadership.