Production Coordinator - Creative Services (Post Production)

Position Overview

The Production Coordinator for Creative Services (Post-Production) is a key member of the post-production team, responsible for managing workflows, schedules, and communications to ensure the successful delivery of creative assets. This role emphasizes post-production processes, including asset quality control (IQC), digital data management (Data IO), and coordination between internal teams and external partners.

Key Responsibilities

Post-Production Coordination

- Oversee and track post-production workflows, including editing, visual effects, sound design, and localization (subtitling, dubbing).

- Maintain organized records, files, and documents related to post-production projects.

- Coordinate and manage post-production schedules, timelines, and deadlines to ensure timely delivery.

- Liaise between post-production teams, vendors, clients, and stakeholders to facilitate clear communication and resolve issues.

- Assist with budget tracking, expense reporting, and cost management for post-production activities.

- Troubleshoot workflow issues, resolve conflicts, and find creative solutions to post-production challenges.

Incoming Asset QC (IQC)

- Receive, log, and inspect incoming creative assets (video, audio, graphics, subtitles, etc.) for quality and compliance with technical specifications.

- Perform initial quality control checks to identify technical issues, missing elements, or non-conformities.

- Communicate asset issues to relevant teams and facilitate timely resolution.

- Maintain accurate records of asset QC status and feedback.

Data Incoming/Outgoing (Data IO)

- Manage the secure transfer, tracking, and organization of digital files and data between internal teams, clients, and vendors.

- Ensure all incoming and outgoing data meets the required specifications and is delivered on schedule.

- Maintain logs and documentation for all data transactions.

- Troubleshoot data transfer issues and coordinate with IT or technical teams as needed.

Production-Specific Tasks

- Support pre-production activities as needed, such as location scouting, casting, and crew assembly.

- Coordinate with production teams to ensure smooth execution and handoff to post-production.

- Assist with final delivery of assets to clients, including QC and data management.

Skills and Qualities

- Attention to Detail: Maintain accurate records and ensure asset/data integrity.

- Organizational Skills: Prioritize tasks, manage multiple projects, and meet deadlines in a fast-paced post-production environment.

- Communication Skills: Clear, concise, and respectful communication with technical and non-technical stakeholders.

- Problem-Solving: Resourceful, flexible, and able to think critically.

- Collaboration: Ability to work effectively with post-production teams, vendors, and clients.

- Technical Skills: Proficiency in software applications like Smartsheet, Microsoft Office, and post-production management tools.

- Digital Media Workflows: Hands-on experience with digital asset management and post-production workflows.

Requirements

- Bachelor’s degree.

- 1–2 years of experience in post-production coordination preferred.

- Experience in localization (subtitling, dubbing) is preferred.

- Solid organizational skills, including multitasking and time management.

- Collaborative thinker who works well in a team.

- Experience in the media industry and post-production workflows.

- Passionate about customer experience and customer service excellence.

- Excellent communication skills with technical and non-technical individuals.

- Deep a sense of urgency and ability to work in a fast-paced environment with high volume.

- Problem solver with a creative and innovative approach.

- Outstanding attention to detail and ability to plan complex projects with urgency.

- Positive attitude and enthusiasm for overcoming obstacles and getting things done.

Benefits

• Private Health Insurance.
• Social Insurance.
• Paid Time Off.
• Training & Development.