Personal Assistant (12 Month Fixed Term Contract)

What we’re all about.

We find, when we come together in the pursuit of excellence, great things happen. And that’s how we do things at Quantexa – together. Our business is data, but our culture is collective. We’re about growth – but not just the bottom line. We create a culture where people feel empowered to do their best work. We might work across continents and time zones, but that doesn’t stop us from collaborating. We’re connected. We celebrate our successes together, and we unite to tackle the challenges.

At Q, we’re looking for people who share that vision. People like you.

The opportunity.

Our Personal Assistant (PA) to our Executive Committee will be a central point in enabling our Senior Leaders to focus on creating the biggest impact for our clients, our colleagues and our business strategy. Your skills and personality will speak for themselves. A brilliant communicator, both verbally and through written form. You’ll have laser-focused attention to detail, bringing a curious, intuitive, agile and practical approach to a busy and disparate senior team. You’ll be a connector. Seamlessly making things happen across Quantexa. What makes you Q will help you to realize your full potential, flourish and enjoy what you do, while being recognized and rewarded with our broad range of benefits.

Our 8 Senior Leaders head up all our functions, along with our CEO who works with his own dedicated PA. They’re used to being self-sufficient so many of your duties will be cross-functional or project-focused. As you support our Senior Leaders, we’ll support you. You’ll report to our Chief Operations Officer who’ll help you juggle priorities and focus your time on things that will add the most value. This is your chance to push the boundaries of what’s possible. To make a difference to a lot of people, by playing to your strengths and working for a great team. They are all appreciative, hardworking and will value the contribution you bring to making their lives easier. You’ll be able to have an impact in a place that needs your skills, personality and passion. We’re growing fast and you will be an integral part of our journey.

What you’ll be doing

• Acting as the point of contact between our Senior Leaders and internal/external clients, distributing correspondence in an efficient and mindful manner.
• Creating, drafting and formatting a range of communications for diverse audiences and formats such as PowerPoint presentations and reports.
• Planning and coordinating off-sites, meetings and small team events for Senior Leaders and their teams.
• Planning, coordinating and running annual Board offsite meetings.
• Attending meetings, taking minutes, delegating actions and managing progress.
• Managing diaries, scheduling meetings and booking travels.
• The inevitable last-minute juggling that will always happen across a team of busy, dedicated senior people.
• First and foremost, the ability to juggle multiple projects without dropping any ‘balls’. You’re highly organized and proactive in everything you do. A natural multi-tasker who takes responsibility and creates opportunity.
• You’re always one step ahead. You embrace change and instinctively know what needs to get done. Then you make it happen.
• Excellent communication skills. As you can imagine, you’ll need to be able to communicate to diverse audiences – in writing and in person. You’re creative and detail focused to get the message across.
• Teamwork. One of our core values. Because you’re an awesome people person, we’re sure it won’t be difficult for you to foster relationships with our colleagues, investors, board, and clients.
• Customer-focused. Another biggie. You thrive on delivering a great service and making the lives of those you support easier.
• You’re resilient, tenacious and a pleasure to work with, making Q fun wherever you are.

Requirements

What you’ll bring.

• First and foremost, the ability to juggle multiple projects at any given time. You’re highly organized and proactive in everything you do. A natural multi-tasker who takes responsibility and creates opportunity.
• You’re always one step ahead. You embrace change and instinctively know what needs to get done. Then you make it happen.
• Excellent communication skills. As you can imagine, you’ll need to be able to communicate to diverse audiences – in writing and in person. You’re creative and detail focused to get the message across.
• Teamwork. One of our core values. Because you’re an awesome people person, we’re sure it won’t be difficult for you to foster relationships with our colleagues, investors, board, and clients.
• Customer-focused. Another biggie. You thrive on delivering a great service and making the lives of those you support easier.
• You’re resilient, tenacious and a pleasure to work with, making Q fun wherever you are.

Benefits

Our perks and quirks.

What makes you Q will help you to realize your full potential, flourish and enjoy what you do, while being recognized and rewarded with our broad range of benefits.

• Competitive salary
• Company bonus 
• 25 days annual leave (with the option of buying up to 5 days, and rolling over up to 10), plus national holidays + your birthday off!
• Pension scheme with a company contribution of 6% (when you contribute 3%)
• Private Healthcare with AXA, including dental & optic cover
• Life Insurance and Income Protection
• Regularly bench-marked salary rates 
• Enhanced Maternity, Paternity, Adoption, or Shared Parental Leave 
• Well-being days 
• Volunteer Day off
• Work from Home Equipment
• Commuter, Tech and cycle to work schemes
• Octopus EV Salary Sacrifice scheme
• Free Calm App Subscription #1 app for meditation, relaxation and sleep
• Continuous Training and Development, including access to Udemy Business 
• Spend up to 2 months working outside of your country of employment over a rolling 12-month period with our ‘Work from Anywhere’ policy
• Employee Referral Program  
• Team Social Budget & Company-wide Socials 

Our mission.

We have one mission. To help businesses grow. To make data easier. And to make the world a better place. We’re not a start-up. Not anymore. But we’ve not been around that long either. What we are is a collection of bright, passionate minds harnessing complexities and helping our clients and their communities. One culture, made of many. Heading in one direction – the future.

It’s all about you.

We want you to feel welcome, valued, and respected—because it’s your individuality and passion that make you Q. We see that, and we celebrate it. That’s why we’re proud to be an Equal Opportunity Employer.

We are committed to fostering an inclusive and diverse work environment, continuously improving to ensure everyone belongs. Our recruitment process is designed to be inclusive and accessible. If you need any reasonable adjustments or accommodations, please let our Talent Acquisition Team know—we’re happy to assist.

No matter your race, beliefs, color, national origin, gender, sexual orientation, age, marital status, neurodiversity, or abilities—whoever you are—if you're a passionate, curious, and caring human eager to push the boundaries of what’s possible, we want to hear from you. 

start. don’t stop – Apply