Recruitment Administrator

Recruitment Administrator

Job Overview:

We are seeking a sharp, detail-oriented Recruitment Administrator to support a growing UK-based recruitment firm specialising in private markets. This is an exciting opportunity for a highly professional candidate with 3–5 years of administrative experience to play a key role in optimising operational efficiency, supporting technology adoption, and contributing to a high-performing remote team.

The ideal candidate will thrive in a structured, professional remote environment with strong communication boundaries. If you are proactive, organised, and keen to grow into a more strategic role over time, this opportunity is for you.

Key Responsibilities:

• Manage and maintain CRM data (currently Recruit CRM), ensuring accuracy and timely updates.
• Support founders by documenting internal processes and best practices using Notion.
• Assist with scheduling, diary management, and coordination of interviews and meetings.
• Prepare briefing notes and call summaries to streamline candidate and client interactions.
• Support the gradual adoption of sourcing and marketing tools such as Source Whale.
• Participate in client calls as needed, maintaining a professional and courteous tone.
• Help with onboarding of new team members by maintaining clear documentation and procedures.
• Ensure clear, timely communication with founders and maintain daily productivity via tracking tools.

Requirements

Qualifications and Experience:

• 3–5 years of experience in an administrative or recruitment support role.
• Bachelor’s degree or higher qualification preferred.
• Strong written and verbal communication skills with a high standard of professional English.
• Excellent organisational skills and attention to detail.
• Comfortable working with CRM systems, Google Workspace, and Notion.
• Ability to follow processes, handle confidential information, and meet deadlines without supervision.
• Must provide own laptop and have access to reliable internet.
• Familiarity with financial services or private equity admin is advantageous but not essential.