Lead Site Payment Specialist

Join us in redefining what it means to work for a CRO.

When you work at Rho, it’s more than just a job—you become part of the Rho Factor. We’re a proud bunch of science nerds who love tackling big challenges together. We’re not your typical CRO, and we’re not trying to be. Here, curiosity is encouraged, fresh approaches are welcome, and collaboration is at the heart of everything we do.

Whether you’re a data wizard, analytical genius, project mastermind, or any other role, you’ll fit right into the equation of the Rho Factor. Expect plenty of geeky jokes, eccentric personalities, spontaneous brainstorms, and a supportive community where people genuinely care about their work—and each other.

You’ll have the opportunity to experience a thriving company with real stability - financial, workforce, and corporate, which has created a safe environment to innovate and develop over a long and rewarding career.

We are currently hiring a Lead Site Payment Specialist to join our team on a permanent basis in Poland! In this role, you will have the opportunity to execute and maintain site finance activities for clinical trials on behalf of sponsors. This includes site setup, subject visit information, investigator management, payment processing, and sponsor reporting. You will collaborate across Business Development, Contracts & Proposals, Legal, Operations, and Finance teams, and ensure seamless financial operations and compliance with contractual obligations.

Our Project Finance Team will tell you, joining Rho has been one of their best career moves in terms of contentment, financial rewards and career growth, which is why we have such stability in the group!

Responsibilities

• Liaise with Legal, Operations, and Finance teams for Investigator Grant Payment (IGP) setup and maintenance on an ongoing basis.
• Drive continuous improvements in the site payment process, leveraging automation, centralization, and best practices; evaluate and implement systems or technologies to enhance efficiency and transparency in payment processing
• Serve as primary point of contact for internal and external stakeholders regarding site payments
• Set up sites, subject visit information, investigators, subcontractors, and other relevant parties in the payment systems & templates
• Manage ongoing site payments, queries, and invoice requests as required.
• Review Clinical Trial Agreements (CTAs) against sponsor budgets to ensure timely budget amendments, addressing deviations, and keeping key stakeholders informed of changes or requirements.
• Utilize multiple platforms and retrieve data from a variety of systems to provide accruals and forecasting for sponsor reporting.
• Liaise with Accounting to ensure sufficient IGP funds are available for site payments.
• Escalate ambiguous payment information to contract negotiators for clarification

Requirements

• Bachelor’s degree or international equivalent in finance, technical, clinical, or health-related fields, or equivalent education and experience, along with 5–7 years of hands-on experience in global site finance activities or clinical trial finance, and milestone-based payment structures with expertise in reviewing and interpreting payment terms in CTAs.
• Strong Communicator: Demonstrate written, verbal and presentation skills to help showcase the successes of your work and Rho’s.
• Committed to Quality: Every job at Rho requires an attention to detail, a deep understanding of our high-quality scientific standards, and an ability to care about every outcome.
• High-Character: Contribute to our collaborative culture with honesty and integrity. At Rho, we value a strong team spirit highlighted by loyalty, accountability, and mutual trust. We work smart together, we work hard together, and we laugh together. We take responsibility for our actions, forgive honest mistakes and respect one another.
• Critical Thinker: Rho values thinking. Draw on your native ingenuity, sharpened and enhanced by our intellect, training, and experience. We evaluate situations and opportunities objectively and incisively; we then craft novel, practical solutions.
• Agile and Adaptable: Rho values the ability to change quickly. We eagerly anticipate, respond to, and take advantage of changes in our environment. We embrace risk but manage it by planning, accepting, and learning from both failures and successes. The opportunity to adapt and evolve energizes us.

Please submit your CV / resume in English. Thank you and we are excited to hear from you!