Job Overview
- Perform general office duties such as prepare, pickup and sort mail and deliveries, arrange a courier and shipments
- Assist with accounting documents (check and scan invoices, and forward them to the Accounting Department)
- Order consumables (office supplies, beverages, coffee, etc.)
- Order marketing materials and manage stock for HR team
- Contact person for facility as well as building management and service providers
- Carry out service/maintenance appointments for the office and document the same for certification purposes
- Access control, key allocation and admin of parking system portal
- Work together with Security team on office security in the Berlin office, prepare and follow-up on yearly ISO audit
- Order hardware for employees, maintain asset list and handle handover and handback forms
- Manage company mobile phone contracts with Vodafone in Germany and in the UK
- Organize yearly team events for employees such as summer or Christmas parties
- Organize small events/get-togethers for employees in the Berlin office once a month
- Take care of bigger internal and external meetings in the conference room
- Manage rented Regus office in Neuss, handle additional bookings at the Regus office
- Support Marketing team preparing for ITB appearance
- Handle Corporate Benefits Platform and communication towards employees about it
- Support employees in their daily work
- Take care of the tidiness of the office in general
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