Bookkeeper | Administrative VA

We are seeking a highly organized and detail-oriented Bookkeeper and Administrative Assistant to join our team. In this role, you will manage day-to-day financial operations, serve as a primary contact for our clients, and provide essential administrative support to our accounting team. The ideal candidate has strong bookkeeping skills, excellent communication abilities, and a proactive approach to managing tasks. 

Requirements

Bookkeeping and financial tasks:

• Manage and maintain accurate financial records, including accounts payable, accounts receivable, and payroll.
• Process and record daily financial transactions, including receipts, invoices, and payments.
• Perform bank and credit card reconciliations monthly to ensure accuracy and resolve discrepancies.
• Collaborate with the accountants to prepare financial reports, including profit and loss statements and balance sheets.
• Assist with month-end and year-end closing procedures.
• Ensure compliance with financial regulations and maintain organized financial documentation for audits. 

Client and administrative support:

• Serve as the main point of contact for clients, managing all incoming calls and email inquiries.
• Schedule and confirm client appointments, manage the accountants' calendars, and coordinate meeting logistics.
• Handle billing inquiries and collect outstanding payments from clients in a professional and courteous manner.
• Prepare and send communications, reports, and other documents to clients.
• Maintain accurate and organized client files, both physical and digital.
• Manage general office duties such as ordering supplies and responding to administrative requests. 

Qualifications and skills

Required:

• Proven experience in a similar bookkeeping or accounting administrative role.
• Strong proficiency with accounting software (e.g., QuickBooks Online, Xero) and Microsoft Excel.
• Exceptional organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills.
• Excellent customer service and interpersonal skills.
• A high degree of discretion and ability to maintain confidentiality.
• Self-motivated and able to manage multiple tasks and deadlines efficiently. 

Preferred:

• Associate or bachelor's degree in Accounting, Finance, or a related field.
• Experience in a client-facing role at an accounting firm.