Accounting Specialist

As an Accounting Specialist at Vention…

You’ll play a key role in strengthening our core accounting operations as we scale internationally. You’ll take ownership of essential accounting cycles — especially Accounts Payable and logistics-related costs — and help ensure our financial data is accurate, consistent, and audit-ready.

In the short term, you’ll be hands-on with posting, reconciliation, and data accuracy. Over time, you’ll contribute to process improvements, automation initiatives, and more independent ownership of key accounting workflows. You’ll work closely with internal teams and report directly to the Accounting Manager to help build scalable financial processes that support Vention’s growth.

What You’ll Do

Accounts Payable & Logistics Cost Management

• You’ll post and reconcile logistics and freight invoices with accuracy and consistency.
• You’ll correctly classify inbound vs. outbound freight, tariffs, duties, and local taxes across Canada, Germany, and the UK.
• You’ll collaborate with internal teams and carriers to resolve discrepancies quickly.
• You’ll contribute to long-term automation initiatives to reduce manual entry for logistics invoicing.

Credit Card Program Management

• You’ll own monthly credit card processing and reconciliation.
• You’ll work with stakeholders to ensure timely receipt submission and proper coding.
• You’ll identify improvements to make the credit card process easier for users.
• You’ll support future integration of SAP Concur with NetSuite to automate expense workflows.

Sales Tax Compliance (Canada, Germany, UK)

• You’ll manage recurring sales tax filings for multiple jurisdictions.
• For Germany, you’ll review and validate sales tax treatment, documentation requirements, purchase-side tax classification, and import VAT workflows.

General Accounting & Month-End

• You’ll reconcile assigned balance sheet accounts (cash, prepaids, PP&E, accruals).
• You’ll prepare supporting schedules and documentation for month-end close.
• You’ll maintain audit-ready records and assist with annual financial audits.

ERP (NetSuite) & PO Process Improvements

• You’ll support the rollout and use of standardized Purchase Orders for non-inventory spend.
• You’ll help improve NetSuite structure and usage by maintaining item records, reviewing roles and access, and documenting workflows from PO creation to payment approval.