Accounts Payable Officer

The Accounts Payable Officer is responsible for the accurate and timely processing of supplier invoices, payment transactions, and other related accounts payable activities across King Living’s global entities.

This position plays a vital role in supporting the financial integrity of King Living by ensuring compliance with accounting standards, maintaining effective relationships with internal and external stakeholders, and contributing to the continuous improvement of accounts payable processes.

Working closely with the Accounts Payable Team Leader, the role will help optimise the end-to-end accounts payable function to support the business’s ongoing growth and international operations. As a key reference point within the team, this position ensures that all transactions, reconciliations, and vendor interactions are performed with precision, professionalism, and accountability.

Core Responsibilities

Accounts Payables

• Process supplier invoices into SAP in a timely and accurate manner, obtaining approvals from relevant stakeholders.

• Ensure proper processes are followed in SAP (e.g., Capex, PO requirements for various invoice types).

• Apply correct account coding and data entry for all invoices and transactions.

• Maintain compliance with global tax requirements across all jurisdictions.

• Audit and post Concur transactions into SAP promptly.

• Process customer refunds via EFT, ensuring proper authorisation.

• Set up and maintain vendor profiles in SAP, validating ABNs and ensuring documentation supports any changes to bank details.

• Perform ad-hoc accounting and administrative tasks as required.

• Manage timely responses to internal and external accounts payable queries.

• Ensure proper filing and storage of all documentation within electronic systems and ERP.

• Manage and monitor the Accounts Payable email inbox, ensuring timely actioning of requests.

Payments, Reporting & Reconciliations

• Prepare daily, weekly, and monthly global payment runs in the banking system and process corresponding entries in ERP.

• Reconcile payment clearing accounts and ensure accuracy of data between systems.

• Assist with cash receipt processing and reporting of unidentified receipts.

• Reconcile vendor accounts to external statements, following up on outstanding issues.

• Complete month-end vendor statement reconciliations and submit accrual lists within deadlines.

Relationship Management

• Build and maintain strong internal and external relationships to support smooth financial operations.

• Escalate issues where appropriate to ensure timely resolution.

• Collaborate with and seek guidance from the Accounts Payable Team Leader to achieve team goals.

Teamwork

• Work collaboratively with Accounts Payable team members to manage workloads, meet deadlines, and achieve team objectives.

• Provide timely feedback and follow-up with stakeholders to ensure the completion of tasks.

• Demonstrate attention to detail, accuracy, and ownership of responsibilities.

• Manage time and resources effectively to ensure work is completed efficiently and to a high standard.

Other

• Provide support to the wider Finance Team during month-end close, audits, and other key reporting periods.

• Undertake additional duties and projects as directed by the Accounts Payable Team Leader or Finance leadership.

Requirements for the Role

• Minimum of 2 years’ experience in a similar accounts payable role within a medium to large organisation, preferably with international operations.

• Experience managing transactions involving inventory, foreign currency, and cross-border payments.

• Intermediate Excel skills and strong proficiency in Microsoft Office applications.

• Strong understanding of account coding, cost centre allocation, and general accounting principles.

• Experience using SAP Business One (SAP B1) is highly regarded.

• Relevant accounting qualifications (certificate, diploma, or degree) are desirable.