Office Assistant/Receptionist
Job Overview
Are you interested in gaining insights into the operations of multinational clients listed in the Global Fortune 500? Would you enjoy working in a diverse environment where you can connect with colleagues from around the world? If so, we invite you to join us in helping companies navigate the complexities of Value Added Tax (VAT). Come and be part of a respected brand and gain valuable expertise in this field while working alongside a global team!
Budapest is host to KPMG Global Services Hungary (KGSH), KPMG’s international center of excellence for VAT compliance solutions. Our team of multicultural professionals provides coverage in more than 40 countries with relevant language and technical skills.
What we offer*
Private health care coverage including dental services (Medicare)
Eyeglasses compensation
Collective life and accident insurance
Wide range of Cafeteria elements (such as SZÉP Card, MOL Bubi, MOL Limo)
Annual bonus may be awarded based on your and the Firm’s performance
iPhone14 with subscription
Referral bonus
Internal coaching opportunity
Sports opportunities and All You Can Move sportpass availability
Compensation for long-distance commutes (for those who commute to work from outside the city limits)
3 paid days for volunteering and CSR activities
In-depth professional training from beginner to advanced level
Opportunity to participate in English and Hungarian language courses
Key Responsibilities
Manage and keep databases (EMS4, CMMS) and contracts updated in internal systems,
Issue and distribute outgoing invoices,
Upload incoming invoices into the AP Workflow system and follow up on them until payment,
Provide administrative support and arrange day-to-day operations of the office (eg. handling incoming-outgoing post-courier mails, ordering stationery, 'KGSH info mailbox management),
Cope with requests and troubleshooting for teams where issues occur,
Make travel arrangements (flights and accommodation) for colleagues and potential new joiners from abroad
Provide employee permanent entrance cards to all KGSH staff when joining the firm,
Report lost and stolen entry cards and provide new one for the employees,
Handle temporary cards and follow up- on them,
Register all incoming visitors and clients,
Pre-arrange rooms to welcome visitors.
Requirements
Preferred background: University studies/diploma
Technical skills: 1 year of experience in administrative support or customer service roles
Languages: Strong written and spoken English language knowledge
Attitude: Precision, reliability, client-oriented mindset, and proactive personality
*Elements should be in line with company guidelines and policies.