Sales Support Administrator & Marketing Coordinator (Part-Time)
Job Overview
Bayley's are seeking a Sales Support Administrator & Marketing Coordinator to join their high-performing real estate team.
In this role, you will provide comprehensive sales administration support to a top agent and their team, ensuring all listing documentation, contracts, and property information are managed efficiently and accurately. Your work will be central to creating a seamless process that delivers outstanding results for their clients. You’ll assist the PA as needed and step into the role during periods of leave, ensuring continuity of service and support.
In this fast-paced, ever-changing, often challenging, and rewarding industry, you’ll bring quick thinking and a positive, cooperative attitude, ready to assist the team wherever required.
Hours of Work
Tuesday 9am – 5pm
Wednesday 9am – 3pm
Friday 9am – 5pm
Key Responsibilities
Working within the client database system – data entry and updates
Assisting with appraisal presentations and marketing design
Booking marketing and open home bookings
Case studies on sold properties
Update open home signs on signboards
Ensuring campaign calendars are regularly updated
Compile newsletter
Compile open home information packs
Update Christmas list with vendors and purchasers and check addresses
When sale methods change, check all relevant documents are updated
Provide administration support to the PA as and when needed and have ability and capacity to cover the PA when on leave
Qualifications, Skills & Experience Required
Recent experience in an administration role – essential
Advanced Microsoft Word, Excel and PowerPoint – attention to detail is vital with fast and accurate typing; a general understanding of technology; computer and technology savvy
Database experience would be an advantage
Property Suite experience would be a huge advantage
A knowledge and understanding of the sales process is preferred but not essential
Accustomed to working in an organised and highly systemised environment
Personal Attributes Required
Well-developed planning, organisational, and time management skills, with the ability to prioritise tasks and work effectively under pressure
Proactive, takes ownership, displays initiative, and brings energy and urgency to tasks
Logical and analytical thinker, able to problem-solve effectively
Professional, reliable, and trustworthy, with the ability to handle confidential information
Confident, professionally presented, and uses common sense in all situations
Team player with a sense of humour and strong interpersonal skills
Highly motivated, with a strong desire to achieve excellence and work with the best
Career Opportunities/Benefits
Join a top performing Real Estate Team
Work from Bayleys’ Havelock North office
Part-time permanent position enabling you to work around your personal commitments
Competitive remuneration is on offer along with an excellent company culture and team environment
Full training and induction will be provided to ensure competency with processes and systems
Hawke’s Bay has a wide range of recreational and social activities right on your doorstep
Variety in your role, from a balance of administration, marketing, and client-focused tasks keeps the role engaging and dynamic