Secretary/Admin Asst level II

Key Responsibilities:

• Managing multiple executive calendars (District and Area Commanders), scheduling meetings, and preparing meeting materials and minutes. 
• Providing reception and front-office support—greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel. 
• Composing correspondence, drafting and editing official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook. 
• Maintaining personnel files, time and attendance records, and preparing daily attendance reports using GovTA.
• Creating, organizing, and maintaining electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports. 
• Supporting the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system. 
• Collecting and compiling Government-Owned Vehicle mileage and maintenance reports; maintaining monthly fleet logs. 
• Assisting with post inspections, training file updates, and tracking audits, covert testing, and supply inventories.
• Coordinating mail processing, courier shipments, and procurement of office supplies. 
• Maintaining shared drives and data folders for committee memos and other operational documents. 
• Supporting management in preparing reports, maintaining databases, and assisting in the preparation of security-related contract documentation. 
• Performing other administrative and clerical tasks as assigned to ensure continuous mission support. 

Required Skills:

• Must be a current US Citizen
• Must be able to obtain and maintain a Public Trust level of clearance and associated background check
• Prior knowledge of federal office procedures highly preferred
• Advanced knowledge and proficiency in Microsoft Word &  Access
• Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint. 
• Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations 
• 2+ years of secretarial/administrative support experience including creating travel plans, scheduling meetings, managing executive calendars, and other support duties previously mentioned in the "Key Responsibilities" section of this job