Junior Operations
Full TimeJob Overview
You will be responsible for Operations related duties for Peninsula’s Singapore office, daily scopes including the continuous monitoring of vessels eta changes, terminals/cargo sales, purchases, and barge logistics. Close coordination with various parties like shipping agencies, suppliers, customers, terminals, and inspections companies to support the whole chain of supply and full responsibility for all post-trade activities.
You need to be well-organised, meticulous, proactive, and possess excellent communication skills throughout the complete operations process.
You need to be well-organised, meticulous, proactive, and possess excellent communication skills throughout the complete operations process.
MAIN RESPONSIBILITIES
- Closely coordinating with counterparties including shipping agents, suppliers, ex-wharf providers, customers, surveyors, and traders for all operational aspects.
- Checking all Post-trade deals/confirmations to ensure all details are correct as per fixtures.
- Proactively chase for vessels ETA, Cargo docs, invoices, and other relevant documentation from all parties involved in the operation.
- Providing timely updates of vessels to be supplied to all parties involved.
- Advising of port dues, calling costs and other related costs at the point of quoting, and following through to ensure correct invoicing.
- Ensuring Bunker Delivery Notes, invoices, and other relevant documentation is promptly actioned, checked and verified.
- Coordinating ex-wharf/loading operations.
- Supporting local and worldwide traders within the company.
- Ensure accuracy and timely updates in the trading application (PTA) for all operations.
- Adhere to all procedures/processes & policies regarding usage of Company information systems, including CRM, trips, trading platform, expenses and leads.
- Problem solving and being dynamic to an intricate supply schedule, where uncontrollable variables impact barge and vessel schedule.
- Closely coordinating with all other departments; fleet management & shipping ops for daily operations, Finance teams, system teams, etc.
- Proactively work on a good relationship both external and internal.
- Staying current with all relevant industry news