Cashier Assistant

Key Responsibilities

• Foster a culture of continuous improvement, promoting efficiency and effectiveness in financial operations.

• Contribute to the segregation of duties framework within banking processes, including payment initiation, approval, and reconciliation

• Assist with the maintenance of the accurate daily cash book records of inward and outward payments and stock movements through the leading safe and Retail network.
• Support with the balancing of cash and stock in the Treasury's main safe.
• Facilitate with the processing of all daily transactions and cash from the Retail network, aiding with the updating of the Cash Account and financial ledgers. 
• Assist with the consolidation of postal network monthly accounts, posting these accurately to the financial ledger and balancing all cash, stock and agency accounts.

• Manage and monitor the cash balances across the retail network, ensuring adherence to agreed maximum limits per location, and provide timely updates to the Group Financial Controller.
• Ensure that the cash policies for optimal cash levels are fit for purpose to meet customer demand. 
• Ensuring sufficient levels of stock and physical cash are held in the main safe, in order to service the post office network.
• Responsible for safeguarding the Group’s cash balances, ensuring these are held securely with adequate controls.  

• Participate in the preparation of accurate stock/agency sales and commission values, posting these to the financial ledger, providing statements to relevant agencies, and confirming receipt. 
• Contribute to the calculations of accurate monthly payments for Sub Offices and provide these to the Management Accountant and Sub Postmasters, ensuring these are in accordance with contractual agreements. 
• Facilitate the processing, inputting and reconciling all Traders VAT returns on the IVAS scheme, balancing the VAT bank and suspense accounts, & providing HMRC with accurate monthly reports and accounts for audit.

• Ensure comprehensive and accurate posting to the financial systems.
• Participate in the improvement of financial systems.
• Support any implementing process improvements to enhance efficiency and accuracy.
• Support the review of financial processes, assisting with the implementation of improvements to enhance efficiency and accuracy.

• Proactively identify and address weaknesses in financial controls across Jersey Post by auditing policies, investigating issues, and assisting with the implementation of secure, accurate control systems that ensure compliance and mitigate risk.
• Support external audits and regulatory inspections, providing necessary documentation and explanations.

• Assist with the cover of both the purchase ledger and sales ledger team, if and when required.

Skills, Knowledge and Expertise

• At least 5 years’ experience in a cash handling and reconciliation environment is preferred.
• Confidence in reconciling, with the ability to compare and resolve differences.
• Highly analytical and numerate, with attention to detail.
• A standard degree of computer literacy, with working knowledge of Excel, Word etc. 
• Ability to work well under pressure and to strict deadlines.
• Proven written and verbal communication skills. 
• Excellent administration and organisational skills, with the ability to organise own work and work under pressure to meet deadlines without supervision.
• Expertise in accounting software, and Microsoft products, such as Excel, and SharePoint.