Portfolio Management Officer

Key Responsibilities

1. Supports the Head of Business Planning in the management of defining, prioritising, and monitoring the change and BAU portfolios in addition to management of the reporting function and reporting process. 
2. Owns and is responsible for ensuring that the portfolio management business processes are updated and maintained in real time, that any changes are communicated, authorised and documented. 
3. Liaises with all parties to ensure that relevant data is supplied for reporting and decision-making purposes.
4. Supports Project Managers in the ongoing development and implementation of appropriate processes, tools, templates and technologies to support the delivery of projects. 
5. Owns and is responsible for ensuring that the portfolio management business processes are updated and maintained in real time, that any changes are communicated, authorised and documented.
6. Responsible for liaising with all parties to ensure that relevant data is supplied for reporting and decision-making purposes. 
7. Provision of administration support including co-ordination of meetings, collation of meeting papers, taking minutes at project meetings, distributing information thereafter in a timely and efficient manner and maintaining the online project system and project communication media. 
8. Co-ordination of the project team and contractor resource ensuring that they are deployed and their travel and expenses are managed accordingly. 
9. Maintain an awareness and up-to-date knowledge of the progress of GEL projects across the entire portfolio and to assist with Stakeholder Management and Communications 
10. Ensure that projects follow a defined process for delivery, management and governance and that all deliverables and gateways follow the agreed Portfolio processes and to champion GEL’s standards and processes with regard to: 
    a)       Project management 
    b)      Reporting 
    c)       Document management and filing 
    d)      Risk, Issue and Change Management 
11. Be aware of and comply with local legislation, specifically related to Health & Safety, Equal Opportunities and Data Protection
12. Demonstrate the core values and behaviours of Guernsey Electricity Limited

Skills, Knowledge & Expertise

• Proactive with good organisational skills and capabilities with the ability to self-motivate and multi-task while managing conflicting priorities or when working to deadlines
• Good oral and written communication skills, including the ability to write reports and take minutes
• Proven ability to build strong working relationships and work as part of a team
• Disciplined in information gathering and collation and following procedures with attention to detail and the ability to identify information or situations requiring escalation
• Intermediate to advanced IT skills and demonstrable use of Microsoft Office products particularly MS Excel, MS word.  Experience in using MS Project or similar would be an advantage
• Understanding of the project lifecycle and an awareness of Project Management principles and techniques, coupled with an understanding of corporate governance processes
• Prince 2 foundation/practitioner or equivalent would be advantageous although training will be given to the right candidate.
• Ability to collate, manipulate and report accurate data
• Good and confident communication skills and the ability to communicate effectively at all level
• Ability to work under pressure to meet strict deadlines