Client Take-on Senior Administrator
Permanent - Full TimeJob Overview
We are looking for an experienced senior administrator to assist with all aspects of the client due diligence process within the Client Take-on team. The senior administrator is responsible for managing and overseeing the end-to-end client onboarding process, ensuring compliance with regulatory requirements and internal policies. They will also contribute to process improvement initiatives, mentor junior team members, and deliver a high standard of client service.
More about the role
- Prepare client/matter files and open the new matter through the on-boarding software (Intapp)
- Check relevant databases to ascertain whether a potential client is an existing client or whether there are any identified screening risks present
- Undertake media searches, appropriate checks, and prepare internal and external documentation as applicable including the preparation of high risk/Pep applications where applicable
- Liaise with clients / internal stakeholders as appropriate
- Prioritise and track the receipt of CDD documentation, matter opening and obtain progress updates from the client or fee earner on a regular basis
- In consultation with the relevant fee earner agree approach to obtaining additional information as necessary
- Support junior members of staff in formulating CDD requests and understanding complex structures
- Liaise with members of the Compliance team as required for guidance and advice.
- Escalate any issues/risks arising promptly to the fee earner, group partner or Compliance team where appropriate
- Ensure an awareness and understanding of Regulatory requirements in the relevant jurisdictions in which we operate, particularly Jersey, Guernsey, BVI & Cayman
More about you
Qualifications
- Educated to A-level or equivalent standard
- Ideally have completed or be looking to undertake a relevant ICA qualification
Knowledge/skills/experience
- Previous experience within a CDD/Client Take-on role is essential, prefereably within a legal/financial services environment
- A good understanding of company, trust, and fund structures is desirable
- Ideally have previous exposure to a compliance or legal environment
- Good technical knowledge with a willingness to develop an understanding of AML legislation
- Competent IT user and good working knoweledge of MS365