Property Administrator

• In-Person (Not remote or hybrid)
• Our Office: 110 W. A Street, Suite 1125 San Diego, CA 92101

• Full Time (40hrs/Wk)
• Mon-Fri from 8:00am to 5:00pm (PST)
• Occasional evening/weekend calls

• Real Estate Manager

• Equality
• Ingenuity
• Determination
• Collaboration
• Wisdom
• Stewardship

What You’ll Do

• Serve as the first point of contact for tenants and vendors (phone/email/text/work order system)
• Manage and track service requests/work orders: intake, scheduling, follow-ups, updates, and close-out
• Coordinate maintenance/vendors to ensure work is completed thoroughly and on time
• Support tenant experience by communicating clearly, proactively, and professionally
• Manage key vendor admin items (COIs, bids/proposals, purchase orders, routing for signatures, document filing)
• Maintain accurate records and system hygiene across internal platforms (work orders, task tracking, tenant/vendor files)
• Assist the Real Estate Manager/team with property admin support (tenant notices, reporting coordination, inspection follow-up, operational tracking)
• Help route urgent issues using internal escalation protocols when needed

What We’re Looking For

• 1-3 years experience as a property admin in the commercial real estate industry
• Strong customer service mindset and excellent communication
• Highly organized with great follow-through and attention to detail
• Comfortable juggling multiple requests and deadlines in a fast-paced environment
• Proficient with Microsoft 365, Teams, Zoom, and Asana
• Experience with Yardi
• Familiarity with Angus or similar work-order platforms is a huge plus
• Interest in building a career in commercial real estate management