Summer Programs Scholarship & Travel Coordinator #25-061
Part Time $24.00 - $26.00 / hourJob Overview
Join the team behind one of the Naval Academy’s most impactful outreach experiences. As the Summer Programs Scholarship & Travel Assistant, you’ll play a pivotal role in supporting high-achieving students from across the country. From managing need-based scholarships to coordinating travel logistics, you’ll help ensure the seamless execution of USNA’s premier Summer Programs. This is a fast-paced, mission-driven role where your attention to detail, communication skills, and commitment to excellence will directly shape the experience of thousands of future leaders. If you’re energized by coordination, problem-solving, and being part of a program that truly makes a difference—this is the position for you.
We are seeking candidates who can commit to a flexible schedule (up to 40 hours/week), Monday through Saturday, which may include both daytime and evening hours. This event-based role spans from January through August 31 each year.
The purpose of this position is to provide administrative support to the Strategic Outreach division of the Naval Academy Office of Admissions. Primary duties will focus on management of the USNA’s Office of Admissions Summer Programs scholarship process and travel coordination for scholarship recipients, with additional assigned duties related to our academic year programs.
The purpose of this position is to provide administrative support to the Strategic Outreach division of the Naval Academy Office of Admissions. Primary duties will focus on management of the USNA’s Office of Admissions Summer Programs scholarship process and travel coordination for scholarship recipients, with additional assigned duties related to our academic year programs.
Key Responsibilities
· Administer a need-based scholarship program, to include management of the application and screening process.
· Coordinate travel with the contracted agency and manage the scholarship portion of the budget.
· Coordinate with the STEM Coordinator to provide data for updated reports for sponsorship through the U.S. Naval Academy Foundation and Alumni Association.
· Assist in travel arrangements for Officer supporting partner camps.
· Support scheduling of AY STEM events to include STEM on Deck and STEM Underway programs.
· Provide Customer service support with the program prospects and/or their parents via phone and email.
· Incumbent will be responsible for providing general support to the Admissions Staff, Plans and Programs Coordinator, STEM Coordinator, and Director of Strategic Outreach.
· Performs other related duties as assigned to support STEM Underway and STEM on Deck outreach programs.
To learn more about the responsibilities and qualifications for this role, please visit our website and review the official vacancy announcement.
Skills, Knowledge and Expertise
1. Incumbent must have at least one (1) year of specialized administrative and clerical experience in a professional office setting. Experience should include tasks such as budget management, travel coordination, scheduling, and customer service. Experience working in college admissions preferred.
2. Incumbent must be proficient with Google Suite and Microsoft Office Suite. Experience with DocuSign (or similar software), SalesForce, and/or Constituent Relationship Management (CRM) Systems is preferred.
3. Strong communication and interpersonal skills, with the proven ability to build and maintain effective relationships with applicants, students, and stakeholder.
4. Demonstrates an understanding of travel coordination procedures and budgetary controls required to manage program-related expenses, with awareness of the importance of fiscal stewardship and adherence to funding regulations when managing need-based scholarship travel budgets. Knowledge of federal and institutional travel policies preferred.