Administrative Assistant
Full TimeJob Overview
At Rinker Design Associates, we are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and clerical support to ensure efficient operation of the office. The ideal candidate will be responsible for handling a variety of tasks, including scheduling meetings, managing calendars, greeting and communicating with clients, preparing reports, and maintaining office supplies.
If you are ready to turn everyday tasks into exceptional achievements and grow your career with a top-tier civil engineering firm, now is the time to take the next step.
What You'll Bring:
- Degree and Experience: High School Diploma or equivalent, plus 1-3 years of experience as an Administrative Assistant or Office Assistant
- Technical Savvy: Proficiency in Microsoft Office 365 (Word, PowerPoint, Outlook, etc.)
- Communication Champion: Excellent written and verbal communication skills
- Organized and Driven: Ability to multi-task, manage your time and prioritize work
- Certifications: Public Notary, a plus
What You’ll Do:
- Office Management: Order and maintain office supplies and shared office areas
- Scheduling: Organize and schedule appointments and meetings. Book travel arrangements as needed.
- Documentation: Write and distribute email, correspondence memos, letters, and forms.
- Recordkeeping: Develop and maintain a filing system (digital and physical)
- Administrative Support: Provide general support to visitors and other team members as needed.
- Proposals and Marketing Support: Provide data entry support for Deltek Vantagepoint; assist with proposal production and delivery, if necessary
- Event Coordination: Organize office events