Junior Legal Secretary – Asset Management (12 months FTC)
Fixed Term ContractJob Overview
Arthur Cox LLP is one of Ireland’s leading law firms. We are an “all-island” firm with offices in Dublin and Belfast. We also have offices in London, New York, and San Francisco. Our practice encompasses all aspects of corporate and business law.
With 600 legal staff and a total headcount of nearly 900, we provide a comprehensive service to an international client base ranging from multinational organisations, banks, and financial institutions and established global leaders to government agencies and new players in emerging industry sectors.
Our story has been defined by our progressive outlook. For over 100 years, we have led the way in the legal field in Ireland. For our clients, we work to deliver the best service and support. With an independent, entrepreneurial spirit of innovation leading the way.
With 600 legal staff and a total headcount of nearly 900, we provide a comprehensive service to an international client base ranging from multinational organisations, banks, and financial institutions and established global leaders to government agencies and new players in emerging industry sectors.
Our story has been defined by our progressive outlook. For over 100 years, we have led the way in the legal field in Ireland. For our clients, we work to deliver the best service and support. With an independent, entrepreneurial spirit of innovation leading the way.
Department: Asset Management Team
Location: Dublin (Hybrid – 4 days on-site (for the first 6 months))
Reports to: Practice Support Manager
Contract Type: Full-time / 12-month FTC
Background:
Location: Dublin (Hybrid – 4 days on-site (for the first 6 months))
Reports to: Practice Support Manager
Contract Type: Full-time / 12-month FTC
Background:
We are looking for a well-organised and motivated Junior Legal Secretary to join our dynamic Asset Management & Investment Funds practice. This is an excellent opportunity for someone early in their legal career to gain hands-on experience in a fast-paced and technical area of law. The successful candidate will provide administrative and secretarial support to a team of lawyers.
About the Role:
This role demands a high level of attention to detail, particularly when working on financial documentation and billing cycles. You’ll work closely with your Practice Support Manager, the EA team and Fee Earners within the Asset Management & Investment Funds team.
Key Responsibilities
Legal and Administrative Support
- Prepare, format, and amend legal documents and correspondence.
- Organise and maintain client files (both digital and hard copy).
- Support lawyers with diary management, meeting coordination, and travel arrangements.
- Handle incoming emails and correspondence with clients and stakeholders in a professional and confidential manner.
- Assist the team Executive Assistants with practice related tasks.
- Support the wider team with general administration tasks.
Billing and Finance Administration:
- Assist in preparing and processing monthly bills, working closely with fee earners and the finance team.
- Generate, review, and amend proforma bills, ensuring time entries and billing narratives are complete and accurate.
- Track client billing arrangements and ensure compliance with billing guidelines and engagement terms.
- Monitor outstanding invoices and follow up on aged debt where appropriate.
- Support the team with ad hoc reporting and time recording
Skills Knowledge and Expertise
- 2 – 3 years’ secretarial experience, preferably in a legal or professional services environment.
- Proficiency in Microsoft 365 Office Suite (Word, Excel, PowerPoint).
- High degree of attention to detail.
- Typing skills of at least 70 words per minute.
- Excellent interpersonal and communication skills.
- Excellent organisation skills with the ability to prioritise workload.
- Team player, who can also work on their own initiative.
- Excellent communication skills, both written and verbal.
- Willingness to be flexible to the needs of the Firm.