Accounts Payable Specialist

Key Responsibilities

• Manage all vendor invoices, including regular reconciliation of vendor statements, and distribute for proper approval.
• Communicate effectively with internal teams and external vendors to ensure prompt invoice approval and resolution of issues.
•  Verify that all invoices are accurately coded to the general ledger and/or job costing, and posted to the correct financial period.
• Maintain department timelines to ensure the timely issuance of financial statements.
• Lead and collaborate on system enhancements and process improvements directly impacting accounts payable operations.
•  Process weekly check runs to ensure vendor payments are issued timely and accurately.
•  Maintain and update the vendor database, including required documentation, contact details, and remittance information.
• Investigate and respond to vendor inquiries in a timely and professional manner.
• Assist with month-end and year-end close activities, including preparation and filing of Forms 1099 and 1096.
• Provide training to staff on systems and procedures as needed.
• Perform other duties or support additional projects related to accounting close, financial metrics, and internal controls, as assigned.

Skills, Knowledge & Expertise

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred (or equivalent practical experience)
• At least 1 year of hands-on experience in Accounts Payable or general accounting
• Proven experience processing high-volume vendor invoices
• Experience with general ledger coding and vendor payments, including weekly check runs
• Familiarity with month-end close processes and 1099 preparation is a plus