HR Coordinator
Fixed Term ContractJob Overview
Greenergy is a national UK fuel supplier and a leading European manufacturer of waste-based renewables. To deliver fuel to our customers, we have a 24/7 in-house haulage operation made up of over 600 drivers and a fleet of over 200 tankers. Greenergy Flexigrid manages over 500 deliveries per day and operates out of over 20 depots nationwide, making over 182,000 deliveries to 3,100 customers each year.
We’re recruiting an HR Coordinator to support our local HR service and help deliver a responsive, people-centred experience for employees and managers on a 15-month fixed-term contract. This opportunity suits someone who is detail-driven, approachable and keen to further develop their HR career within a hands-on, operational business.
Working closely with the HR team and Transport Managers, you’ll support recruitment, onboarding, HR systems, payroll administration and reporting, building strong relationships and using local knowledge to provide effective HR solutions.
Key Responsibilities
HR Administration:
- Handle Workday HR management platform queries and be the ‘go to’ person assisting employees and managers with system navigation
- Maintain employee files, ensuring required documents are present such as passports, right-to-work records, fit notes and sickness records
- Manage the HR inbox, ensuring timely and accurate responses to employee & management queries
- Manage HR requests with diligence, prioritising and responding to stakeholder communications in a timely and professional manner whether by phone, email, web form or in person
- Process Flexigrid benefits including Private Medical Insurance (PMI) and travel insurance, Cycle to Work, flu jabs, eye tests etc.
Recruitment:
- Post recruitment advertisements and manage related administrative tasks
- Process background checks for new employees joining the business
- Ensure Right to Work documents are on file ahead of background checks being completed. Escalation of anomalies, or non-compliance
- Diarise and track expiry of Right to Work documentation to ensure ongoing compliance
- Arrange and track Occupational Health checks – (New Starter information) for all new starters before their start date, escalate where there is an issue
- Prepare, complete and issue employment contracts and new-starter documentation
- Onboard new employees onto payroll system
- Update employee information and salary details on payroll system.
Reporting:
- Create and maintain Driver absence reports to allow meaningful discussions and proactive management of absence with Transport Managers
- Prepare and complete leaver confirmation and conduct exit interviews for employees leaving the business.
Payroll Administration:
- Support Payroll Manager with monthly and weekly payroll processing
- Collation of Driver hours from portals and spreadsheet creation.
Any ad hoc duties as and when required.
Skills, Knowledge and Expertise
- Experience in HR administration or a similar role
- Experience with ADP & Workday is an advantage but not essential
- Ability to handle confidential information with discretion
- Experience with payroll administration and systems is desirable
- Strong attention to detail and ability to maintain accurate records
- Good communication skills with a customer focused, solution based approach
- Strong organisational skills and ability to prioritise multiple tasks
- Ability to work in a fast paced, ever changing operational environment.