Project Administrator- 16 months FTC
Fixed Term - Full TimeJob Overview
Why RLB?
At RLB, we live by four simple ideas: Truth, Trust, Together, Tomorrow. Four values that live at the heart of RLB. A place where People Make Progress.
We value your skills, talents and unique perspectives – we think they are priceless.
Bring them to RLB and you’ll be empowered to shape our future and your career in new and meaningful ways.
We’ll give you opportunities to work on some of the most ambitious and exciting projects currently being designed and developed in the built environment sector.
You’ll continue to learn and advance as everyone who works for us is provided with a tailored training programme. Our mentoring and reverse mentoring schemes will enable you to share your expertise while gaining fresh insights.
What makes RLB unique is our inclusive culture. As an independent, employee-owned business, teamwork and collaboration lies at the heart of everything we do. Hybrid and flexible working arrangements and family-friendly policies are just some of the ways we invest in employee wellbeing.
Join us and you will thrive personally as well as professionally.
Role Overview
We are seeking an organised, proactive, detail‑driven Project Administrator to be based on-site in Corfu, to support the successful delivery of a complex construction projects.
This is a role within a dynamic, fast‑paced construction environment, suited to someone who enjoys problem‑solving, staying one step ahead, and enabling the wider team to perform at their best.
Key Responsibilities
- Provide day‑to‑day administrative and coordination support to Project Managers and senior team members.
- Assist with contract administration support
- Help maintain compliance records, including H&S documentation, inductions, permits, and project‑specific requirements.
- Coordinate travel, accommodation, meeting logistics, and general site administration.
- Maintain internal systems, trackers, and data for accurate reporting.
- Support the broader project team when additional administrative or coordination tasks arise.
- Support invoice processing, expense collation, procurement logs, and financial administration where needed.
- Assist with scheduling site access, visits, inspections, and coordination activities.
Candidate Profile
Experience
- Strong organisation and coordination skills
- Excellent document control (drawings, RFIs, submittals, contracts, registers)
- High attention to detail and follow-up
- Confident communication skills in Greek and English (written and verbal)
- Ability to support PMs and senior staff, anticipate needs and unblock issues
- Comfortable working in a fast-paced construction environment
- Good IT skills (Excel, Word, Teams, SharePoint / common data environments)
- Willingness to be site-based in Corfu and work closely with contractors and consultants
Desirable
- Previous experience on hotel, refurbishment or multi-contractor projects
- Familiarity with RFI / submittal / change control processes
- Experience supporting Owner’s Rep / PM consultancy teams