Procurement Associate

What you would be expected to do:

1. Sourcing & Supplier Management

• Facilitate indirect procurement of goods and services for the solar, phones and clean-cooking businesses, including equipment, consumables, and operational services, in line with approved supplier lists and procurement policies.
• Liaise with suppliers on pricing, specifications, timelines, production schedules, and shipment readiness to ensure the timely availability of materials.
• Conduct price surveys and market benchmarking to track cost trends and support supplier evaluation and cost rationalisation initiatives.
• Review and compare supplier quotations to ensure value for money, quality compliance, and commercial viability.
• Maintain and regularly update supplier master data, including qualifications, certifications, delivery performance, pricing structures, and product portfolios.
• Support contract negotiations and maintain strong, professional supplier relationships to ensure service continuity and reliability.
• Research, assess, and onboard new suppliers, including conducting commercial and quality due diligence in line with Sun King standards.
• Participate in and assist with quarterly vendor performance reviews, tracking KPIs such as cost competitiveness, timelines, quality, and responsiveness.

2. Purchase Order & P2P Management

• Prepare and manage Purchase Orders (LPOs) in SAP based on approved stakeholder requests and budget availability.
• In collaboration with other stakeholders, receive and review supplier invoices and other documents (delivery notes, LPOs, GRNs) to ensure accuracy and compliance before initiating the Procure-to-Pay (P2P) process.
• Coordinate closely with the Warehousing and Quality teams to ensure timely receipt, inspection, and acceptance of goods and services.
• Ensure all procurement transactions are accurately captured and closed in SAP, maintaining system integrity and audit readiness.

3. Cross-Functional Coordination

• Work closely with logistics, warehousing, finance, IMPEX, and field operations teams to ensure uninterrupted product and service availability.
• Provide timely procurement status updates, risk flags, and resolution plans to internal stakeholders to facilitate effective decision-making.

4. Cost Control, Data & Reporting

• Work on cost analysis, procurement dashboards, and management reporting covering spend, timelines, savings, and supplier performance.
• Identify and work on the implementation of cost-saving and efficiency initiatives without compromising quality, compliance, or service levels.
• Regularly analyse the purchase register to ensure data accuracy, completeness, and compliance with internal controls.
• Track and report monthly procurement metrics, including savings achieved, turnaround time (TAT), supplier performance, and system closure rates.

You would be a strong candidate if you:

• Bachelor’s degree in Supply Chain Management, Procurement & Logistics, Business Administration, Finance, Operations Management, or a related field.
• 3–5 years’ experience in procurement, sourcing, or supply chain operations, preferably within energy, FMCG, telecoms, manufacturing, or fast-moving operational environments.
• Strong working knowledge of ERP systems, preferably SAP, with hands-on experience in Purchase Orders, GRNs, invoicing, and P2P processes.
• Proven experience in supplier sourcing, onboarding, contract support, and vendor performance management.
• Demonstrated capability in cost analysis, quotation evaluation, market benchmarking, and spend reporting.