Corporate Compliance & Legal Administrator
PermanentJob Overview
Greenergy delivers safe, efficient and reliable fuel solutions to customers across road, aviation and marine sectors. As an international transportation fuel supplier, we combine traditional and renewable energy solutions to support our customers through the energy transition.
Commitment to innovation and a drive to do things differently have seen Greenergy grow from a bedroom start-up to supply transport fuels in the UK, Ireland and Canada, as well as being a leading European manufacturer of waste-based renewables.
This is an excellent opportunity for an experienced Corporate Administrator to join our Corporate Compliance and Legal team in a varied, dual-function support role. Working closely with both functions, you will play a central role in ensuring regulatory processes, contract administration and governance documentation are managed efficiently and accurately. We are seeking a detail-oriented professional with proven capabilities to support our Compliance and Legal teams within a corporate setting.
Key Responsibilities
Corporate Compliance Administration
Regulatory & KYC Administration:
Regulatory & KYC Administration:
- Coordinate and respond to inbound KYC requests, including bank-related KYC requests
- Maintain accurate and up-to-date KYC documentation and standard document pack
- Support the coordination of Data Subject Access Requests (DSARs) and maintain related documentation
- Maintain organised records of regulatory submissions and compliance documentation.
Compliance Monitoring & Maintaining Registers:
- Maintain compliance registers (e.g. conflicts of interest, gifts and hospitality)
- Maintain accurate records on GEMS and ensure documentation is complete and audit-ready
- Maintain the compliance calendar and track key deadlines
- Support general record-keeping requirements to ensure compliance documentation is current and well organised.
Training, Reporting and Communications:
- Administer compliance training programmes, including tracking completion and issuing reminders
- Assist in the collation of compliance reports and documentation for internal purposes
- Support the preparation and distribution of compliance communications across the organisation
- Provide general administrative support to the Corporate Compliance function as required.
Legal Administration
Contract Management & Document Execution:
- Support contract administration, including tracking contract status and renewals
- Coordinate document execution, including arranging signatures and maintaining version control
- Maintain contract registers and ensure signed documents are properly filed
- Maintain organised electronic and physical filing systems for legal documentation.
Legal Operations & Financial Administration:
- Process legal invoices and support tracking of external legal spend
- Assist with the administration of budgets and monitoring of legal costs where required
- Support coordination with external legal advisors in relation to documentation and invoicing.
Correspondence & Governance Support
- Manage the Legal inbox, coordinating and responding to correspondence as appropriate
- Provide day-to-day administrative support to the Legal team
- Assist with basic company secretarial administration and maintenance of corporate records
- Support general governance documentation and record-keeping requirements.
Skills, Knowledge and Expertise
Essential:
- Previous and demonstrable experience of operating in an administrative role within a corporate environment
- Ability to communicate effectively (verbally and in writing) at all levels, interacting efficiently with senior management
- Strong prioritisation and organising skills with the ability to manage multiple workstreams
- Excellent attention to detail and record-keeping capability
- Experience managing shared inboxes and coordinating correspondence
- Proficiency in using office software (e.g., Microsoft Office Suite) and document management systems
- Experience handling sensitive and confidential information.
Desirable:
- Experience supporting a Compliance, Legal or Governance function
- Exposure to KYC or regulatory documentation processes
- Experience with contract administration
- Experience processing invoices or managing budgets
- Familiarity with managing registers or structured tracking systems.