Talent Acquisition & Onboarding Coordinator / Administrative Coordinator

Provide end-to-end administrative and coordination support for Talent Acquisition and onboarding activities, enabling onshore recruiters to focus on strategy, intake alignment, and hiring leader partnership. 
Provide consistent, SLA-driven administrative support for HR operations, training, and compliance processes, ensuring accuracy, documentation discipline, and operational continuity.

Core Responsibilities

• Resume screening against predefined criteria

• LinkedIn sourcing and proactive pipeline development

• ATS (ExponentHR) data entry, tagging, and candidate dispositioning

• Job posting creation and maintenance

• Interview scheduling and coordination

• Candidate follow-ups and status updates

• Reference, drug test, and background check coordination

• Talent acquisition reporting and pipeline metrics

• New hire paperwork and onboarding coordination

• Initiate and launch onboarding packets

• Adobe document review, signing, upload, and archiving in ExponentHR

• Maintain DNR (Do Not Rehire) records in ExponentHR

• Seasonal and market-specific candidate sourcing support

• Manage Tour Manager & Driver distribution inbox communications

• Track and report onboarding and offboarding KPIs
• ExponentHR system administration (uploads, enrollments, tracking)

• LMS administration (Brainer)and training completion tracking

• Training logistics, calendar coordination, and reminders

• Formatting and maintaining training materials and job aids

• Compiling training feedback and reports

• Talent and HR dashboard maintenance

• SOP documentation updates

• Internal HR request intake and tracking

• Meeting notes and action item tracking

• Wage garnishments and child support order processing

• Unemployment claims coordination

• Compliance-related documentation support

• Confluence page management

• Teams & Talent newsletter coordination

experience in HR support, talent acquisition, or HR operations

Strong understanding of end-to-end recruitment and onboarding processe

Experience supporting HR administration, documentation, and compliance workflows

Familiarity with U.S. HR practices, hiring processes, and documentation standards

Ability to handle high-volume administrative tasks with accuracy and speed
Strong data-entry accuracy, tagging, and documentation discipline

Skilled in maintaining SOPs, HR records, and process documentation

Ability to coordinate calendars, interviews, trainings, and logistics

Organized in managing inboxes, HR requests, and follow-up workflows

Capable of handling sensitive information with confidentiality and compliance

Strong written communication for candidate and internal HR correspondence