Medical Records Specialist
Full TimeJob Overview
Virtual Staffing Solutions is currently looking for highly organized and detail-driven Medical Records Specialists to manage the intake, review, and organization of patient health records from external sources. In this role, you will ensure that critical medical documentation is complete, accurately indexed, and readily available within patient charts—supporting providers in delivering informed, timely care.
Key Responsibilities
- Request medical records from outside facilities and referring providers.
- Receive and process incoming records through fax, secure email, or health information exchange.
- Accurately index documents into the correct patient chart and encounter within the EHR.
- Maintain confidentiality and adhere to HIPAA regulations.
- Communicate with clinics or providers to resolve incomplete or misrouted records.
Skills, Knowledge & Expertise
- Must have at least 6 months of experience in medical records, health information management, or administrative healthcare support.
- Preferably with experience working in a centralized records or HIM department, as well as an understanding of healthcare documentation types (labs, imaging, operative reports, etc.).
- Strong attention to detail and accuracy in data entry.
- Familiarity with EHR systems and document indexing.
- Knowledge of HIPAA and PHI handling standards.