Fleet Maintenance Planning Supervisor

Key Responsibilities

• Overseeing the planning and booking of all legally required inspections/MOT’s for Linwood Fleet
• Maintain all documentation – Recording and systematically documenting workshop daily timesheets, Servicing, MOTs Etc.
• Ensure all inspections, servicing, MOTs, defects, and repairs are logged and actioned accurately
• Ensure all inspection paperwork and certification is received in a timely manner from providers
• Assist with tyre administrative duties – call-outs, replacements, records, invoice checks
• Procurement – parts ordering, suppliers, cost tracking, invoicing
• Handle workshop and fleet-related calls
• Act as the link between workshop, transport, operations, and office to prioritise daily workload effectively
• Support Transport Management by ensuring administration, compliance, and reporting are accurate
• Control of stock and workshop consumables
• Raising Purchase Orders for all workshop requirements
• Management of cost budget for workshop
• Renewal of Vehicle Tax for Scotland

Skills, Knowledge and Expertise

• Full Drivers licence  
• Knowledge of Fleet Maintenance Requirements Excellent IT Skills & Computer Literacy  
• Willingness to contribute to a positive health & safety culture 
• Excellent Attention to Detail 
• Excellent organisational skills 
• Ability to plan and prioritise workload for self and team 
• Excellent  communication skills (written and oral)  
• Previous experience in Fleet Maintenance Planning   
• Although this is an office-based role, the candidate will be required to be on-site and wear appropriate PPE.