Senior Accounts Payable Specialist
Full Time $60,000 - $78,000 / yearJob Overview
As Shield continues to grow, we are seeking a Senior Accounts Payable Specialist to help manage and scale our accounts payable operations across
multiple entities. This role will play a key part in ensuring timely and accurate
processing of vendor payments, maintaining strong financial controls, and
supporting the broader finance team.
The Senior Accounts Payable Specialist will be responsible for supporting the
full-cycle accounts payable process across multiple business units. This includes invoice processing, vendor management, payment preparation, reconciliation, and maintaining compliance with internal accounting policies.
This role requires strong attention to detail, the ability to manage high
transaction volume, and experience working within a multi-entity environment.
The ideal candidate is highly organized, process-oriented, and comfortable
working in a fast-paced, high-growth environment.
NetSuite proficiency is required, as the AP function is fully managed within the NetSuite ERP system. Ramp experience is preferred.
Offers are commensurate with experience.
Offers are commensurate with experience.
Key Responsibilities
- Support the full-cycle accounts payable process, including invoice intake, coding, approval routing, and payment processing.
- Review vendor invoices for accuracy, appropriate approvals, and correct GL coding.
- Process vendor payments through various methods including ACH, wire, and check runs.
- Maintain vendor records and ensure accurate onboarding of new vendors, including W-9 collection and compliance with internal policies.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Monitor AP aging reports and ensure timely payments while optimizing cash flow.
- Assist with month-end close activities related to accounts payable, including accruals and reconciliations.
- Collaborate with internal departments to ensure proper documentation and approvals for purchases.
- Support annual audits by providing AP documentation and responding to audit inquiries.
- Identify opportunities to improve AP processes, workflows, and internal controls as the organization scales.
- Maintain organized financial records and documentation in accordance with company policies.
Skills, Knowledge and Expertise
- 4+ years of accounts payable experience, preferably in a high-growth or multi-entity environment.
- Strong NetSuite proficiency (required) with hands-on experience processing invoices, payments, and vendor records within the system.
- Experience managing high-volume AP processing with strong attention to detail and accuracy.
- Solid understanding of accounting principles related to accounts payable.
- Proficiency in Microsoft Excel and familiarity with financial reporting tools.
- Strong organizational and time-management skills with the ability to prioritize multiple tasks.
- Excellent communication and problem-solving skills.
Preferred Qualifications
- Experience working in technology, SaaS, private equity-backed, or professional services organizations.
- Experience with expense management process utilizing Ramp
- Experience supporting multi-entity or multi-location organizations.
- Familiarity with AP automation tools or workflow management systems.
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field.