Project Coordinator

Key Responsibilities

• Coordinate and process LAX security badges for employees, subcontractors, and vendors, ensuring compliance with Los Angeles World Airports (LAWA) security requirements.  
• Schedule and track badging appointments, fingerprinting, and required training, maintaining accurate badge and access logs.
• Serve as the primary liaison with LAWA badging and security offices, coordinating airport access credentials, proxy cards, and parking passes.
• Track badge expirations, renewals, and replacements to ensure uninterrupted access for project personnel.
• Provide administrative and operational support to project management staff, maintaining project files, logs, and documentation.
• Manage and maintain project reporting and documentation, including daily reports, RFI logs, and updates within project management systems.
• Assist with subcontractor labor compliance and workforce tracking, including documentation through payroll compliance systems.
• Coordinate new hire onboarding documentation and training compliance, including airport security and safety requirements.
• Maintain organized project filing systems and personnel records, ensuring accurate documentation.  
• Support office operations and team coordination, including managing supplies and deliveries, and organizing team events and lunches. 

Skills, Knowledge and Expertise

• Keen attention to detail, with an ability to spot errors
• Strong analytical and organizational skills
• Stress management/composure
• Work Efficiently – Allocates one’s own time efficiently; handles multiple demands and competing priorities
• Develop Systems and Processes – Identifies and implements effective processes and procedures for accomplishing responsibilities
• Takes initiative, strives for increased responsibility, and has a desire to learn
• Shows emotional maturity, punctuality, and dependability
• Motivate and contribute to the team and morale of the office 

• Ability to work with varying seniority levels, including direct reports, staff, managers, and external partners
• Effective written and verbal communication skills
• Problem solving and decision-making – works with others to identify, define, and solve problems and take a proactive approach
• Foster Teamwork – Participates and fosters collaboration among team members and among teams
• Motivate Others – Encourages and empowers others to achieve; builds relationships; creates enthusiasm, a feeling of investment, and a desire to excel
• Drive for Results – Drives for results and success; conveys a sense of urgency and drives issues to closure; persists despite obstacles and opposition
• Show Work Commitment - Sets high standards of performance; pursues aggressive goals and works hard to achieve them
• Establish and maintain positive and effective working relationships with all subcontractors, vendors and WEO Team Members
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Forward looking thinker, who actively seeks opportunities and process solutions
• Show alignment with and promotes WEO Corporate Values 

• College degree preferred or equivalent experience in a related field.
• Broad understanding of construction administration processes
• Understands and effectively uses company software programs and systems: