Accounts Receivable Assistant
Full TimeJob Overview
Gravity Global is the world’s most awarded marketing consultancy specialising in brands operating in complex markets. Led by strategy, innovation, technology, data and creativity, we create brand-and-demand marketing programmes that drive transformational growth for our clients.
With 14 wholly owned offices across the US, Europe, and APAC, you can develop a truly global career in a rapidly scaling organisation.
We’re looking for an Accounts Receivable Assistant to join our Finance team, supporting the day-to-day running of billing, invoicing, and client payments across the business.
We’re looking for an Accounts Receivable Assistant to join our Finance team, supporting the day-to-day running of billing, invoicing, and client payments across the business.
This role plays an important part in maintaining accurate financial records, supporting cash flow, and ensuring a smooth experience for both internal teams and clients. You’ll work closely with account teams and finance colleagues to manage invoicing, resolve queries, and keep processes running efficiently.
It’s a good fit for someone who is detail-focused, organised, and comfortable working in a fast-paced, agency environment with multiple stakeholders.
Key Responsibilities
Sales Orders and Invoicing
- Ensuring Sales Orders are correctly set up from a billing perspective, including production of billing schedules
- Generate all customer invoices as agreed with clients, ensuring accuracy across value, descriptions, PO references and VAT
- Create and process credit notes where required
- Submit all invoices and credit notes via finance systems or client platforms
- Support the revenue team with processing Sales Order adjustments
Client Data
- Process client onboarding into the finance system, ensuring all data and documentation is accurate and complete
- Maintain and update client records within the system
Credit Control
- Build and maintain relationships with client finance teams to understand payment timelines
- Review AR ageing reports and follow up on outstanding balances
- Escalate potential payment issues to account teams to support collection
Month End
- Prepare monthly media pre-bill invoicing reconciliations
- Support the wider finance team to meet reporting deadlines
General
- Work with Accounts Payable to post client bank receipts into the system
- Manage the accounts receivable inbox, ensuring timely responses to queries
- Support the wider team during annual audit periods
- Provide ad-hoc support across the finance function as needed
Skills, Knowledge and Expertise
- Strong attention to detail and accuracy with data input
- Strong Microsoft Excel skills
- Experience working with VAT
- Experience using ERP systems
- Clear communication skills, both written and verbal
- Comfortable working with both finance and non-finance stakeholders