Procurement and IMPEX Coordinator

What you will be expected to do:

• Manage procurement activities for indirect and selected direct categories across solar, phones, and clean-cooking businesses
• Handle supplier sourcing, evaluation, onboarding, and performance tracking in line with procurement policies
• Conduct supplier discussions on pricing, timelines, payment terms, and service levels to ensure value and continuity
• Gather market insights, benchmarking data, and cost information to inform sourcing approaches
• Review vendor performance regularly, tracking KPIs such as cost, timelines, quality, and timeliness
• Maintain accurate supplier records, including contracts, certifications, and performance data

• Oversee importation activities, including shipment planning, documentation, and clearance processes
• Ensure compliance with local regulatory requirements (e.g., TBS, TRA) and international trade standards
• Work with clearing agents, freight forwarders, and shipping partners to ensure efficient cargo movement
• Review and validate shipping and import documentation (Commercial Invoice, Packing List, Bill of Lading/AWB, CoC)
• Track shipments, flag potential risks or delays early, and follow through to resolution

• Review Purchase Orders (LPOs) in SAP to ensure alignment with budgets and procurement plans
• Ensure accuracy of invoices, delivery notes, GRNs, and system records within the Procure-to-Pay (P2P) process
• Maintain complete and accurate procurement records in SAP for audit readiness
• Resolve invoice discrepancies and supplier payment queries with finance teams

• Guide the Procurement Associate in daily activities, ensuring clarity of priorities and consistent delivery
• Define and track KPIs across procurement activities, including turnaround time (TAT), cost efficiency, supplier performance, and compliance
• Hold regular check-ins to review progress, identify gaps, and align on next steps
• Maintain a structured approach to performance tracking and feedback
• Act as a coordination point for resolving operational issues, ensuring timely communication and closure
• Provide clear updates to stakeholders on performance, risks, and mitigation actions

• Prepare procurement reports and dashboards covering spend, savings, turnaround times, and supplier performance
• Identify opportunities for cost efficiency and process improvements while maintaining quality and compliance
• Monitor procurement spend across cost centers and highlight optimization opportunities
• Track and report key procurement and IMPEX KPIs, including TAT, savings, supplier performance, and shipment timelines

• Ensure procurement and IMPEX activities align with Sun King policies, internal controls, and regulatory requirements
• Maintain complete and well-organized documentation for procurement and import/export transactions
• Identify process gaps and implement improvements
• Provide required documentation and insights during internal and external audits

You might be a strong candidate if you have:

• Bachelor’s degree in Procurement, Supply Chain, Logistics, Business Administration, or a related field
• Professional certification (CIPS, CPSP, or equivalent) is an added advantage
• Experience in procurement and/or IMPEX operations is an added advantage
• Exposure to supplier management and international procurement is beneficial
• Experience in renewable energy, FMCG, or distribution environments is an added advantage

• Strong stakeholder engagement and relationship management
• Effective negotiation and commercial evaluation
• Knowledge of import-linked procurement and cross-border supply chains
• Solid planning, organization, and problem-solving ability
• Attention to detail and ability to operate in dynamic, multi-country environments
• Proficiency in ERP systems (SAP preferred) and MS Excel