Import & Export Associate
Permanent - Full TimeJob Overview
Location: Nairobi, Kenya.
About the Role
The role holder assists the day-to-day execution of import and export operations by preparing documentation, coordinating with clearing agents and logistics providers, tracking shipments, and assisting compliance activities.
About the Role
The role holder assists the day-to-day execution of import and export operations by preparing documentation, coordinating with clearing agents and logistics providers, tracking shipments, and assisting compliance activities.
What you would be expected to do:
Documentation Preparation
- Prepare, verify, and submit import and export documentation, including:
- Commercial invoices
- Packing lists
- Bills of Lading / Airway Bills
- Certificates of Origin
- Import permits and licenses
- Ensure all documentation is accurate, complete, and submitted within required timelines.
Customs Clearance Assistance
- Liaise with clearing agents to facilitate customs processing and clearance.
- Provide required documentation and reply to queries from customs authorities.
- Follow up on inspections, examinations, and additional document requests.
Shipment Tracking & Coordination
- Track shipments from origin to destination and provide regular updates to internal teams.
- Coordinate with freight forwarders and transporters on shipment status.
- Escalate delays, discrepancies, or issues to the Imports & Exportsmanager promptly.
Regulatory & Compliance Assistance
- Assist in maintaining records of licenses, permits, and compliance documentation.
- Assistance preparation of documents for audits, inspections, or regulatory submissions.
- Assist with applications for permits, approvals, or exemptions as required.
Cost & Invoice Processing
- Review freight, clearance, and storage invoices for accuracy.
- Support reconciliation of logistics costs with the finance team.
- Maintain organized and accessible shipment records.
Stakeholder Communication
- Communicate with suppliers, clearing agents, and logistics service providers.
- Provide timely shipment updates to internal stakeholders.
- Any other tasks that may be assigned
You might be a strong candidate if you have:
- Bachelor’s degree from a recognized institution, preferably in Supply Chain Management or a related field.
- Strong organizational skills with the ability to multitask and manage priorities.
- High attention to detail and ability to follow instructions accurately.
- Proficient computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Excellent verbal and written communication skills, with the ability to work in a team.
- Self-guided person with the ability to work under minimal supervision and a strong willingness to learn.