Deputy Academic Registrar

Duties

• Oversee the administration of all graduate student processes, including registration and matriculation; examination; disability and equality matters; and reviewing and maintaining graduate student records to ensure compliance with College and University procedures.
• Assess sensitive and complex situations and problems relating to graduate students, referring as necessary to the Senior Tutor and Tutor for Graduates, and initiate appropriate action which may involve College or University contacts or external providers, in connection with academic, pastoral or medical issues.
• Advise academic staff and graduate students on common welfare issues and queries, interpreting relevant College and University procedures and policies. Liaise with members of the Welfare team and University welfare services to co-ordinate appropriate support for individual students, where directed and with due regard to college and university confidentiality policies.
• Oversee the application and award process for student support funding, including Annual Fund awards, travel grants, and assistance for sporting and cultural activities.

• Manage the graduation process for all students and alumni, organising ceremonies and college receptions, with responsibility for budgets, bookings and individual requirements, liaising with the Domestic Bursary and Development Office.
• Co-ordinate a high-quality graduate student induction experience and Freshers’ Week, liaising with the Hulme Common Room (Brasenose’s Graduate Common Room), Domestic Bursary and University departments to draw up a programme of activities to welcome graduate students.
• Organise social functions within college, for example termly Graduate Dinners and the Graduate Freshers’ and Leavers’ Dinner, in liaison with the Domestic Bursary.

• Provide high-quality committee administration for the Disbursements and Welfare Committees.
• Deputise for the Senior Tutor at Committees as requested.

• Proactively monitor new developments and changes with the collegiate University and UK Higher Education, assessing the impact on College, briefing the Senior Tutor and Tutor for Graduates and, in consultation, adapting current processes and procedure.
• Deputising for the Academic Registrar as occasion demands.
• Provide flexible support for all areas of the College Office, especially in periods of peak activity.

Person Specification

• Educated to A-level or equivalent work-related experience.
• Significant administrative experience demonstrating competence in activities comparable to those required of the post holder.
• Excellent organisation skills and ability to work in a methodical way.
• Experience of project management and planning with proven ability to deliver on complex projects.
• Excellent and comprehensive communication and interpersonal skills, including negotiation, consensus building, and persuasiveness, with a wide range of external and senior contacts. 
• An ability to work autonomously and to take initiative as occasion demands and in agreed areas. 
• Analytical and problem-solving skills, with the ability to exercise independent judgement.  
• Ability to work calmly under pressure, prioritising multiple tasks, and to meet deadlines. 
• A high degree of accuracy and attention to detail.
• A high level of discretion and sensitivity to ensure confidentiality in student and academic matters.
• Willingness to work flexibly to meet the fluctuating demands of the College and University calendar, including some occasional weekend work. 
• An understanding of pricing and budgeting with the ability to analyse data.
• Computer literacy, including fluency with databases and spreadsheets and the ability to use IT systems to undertake detailed research and analysis.

• Educated to degree level.
• Experience in Higher Education administration.
• Experience of committee service.
• Experience of managing study adjustments or similar for students with non-standard needs.