Office Administrator
Permanent - Part TimeJob Overview
This role will provide administrative support to the business whilst overseeing the administration of the premises and facilities in the London office.
The role is part time – 0.6FTE - and is open to a flexible work pattern to be agreed with management, however, the role will be required to be worked onsite.
The role is part time – 0.6FTE - and is open to a flexible work pattern to be agreed with management, however, the role will be required to be worked onsite.
Key Responsibilities
Office Administration
- Oversee the sourcing, replenishment, and upkeep of essential office materials, equipment, consumables, and related support services to ensure smooth daily operations.
- Oversee the coordination, scheduling, and upkeep of essential workplace cleaning, essential disposal, confidential waste, safety, and maintenance services to ensure a well‑functioning and compliant office environment.
- Pro-active ongoing supervision of the premises, facilities and relationships with relevant third-party contractors with oversight from management.
- Ensuring compliance with relevant legislations and requirements such as health and safety, PAT testing, office fire safety.
- Actively contribute to office moves, layout changes and renovations including the purchase of new furniture
- Management of incoming and outgoing documents (i.e. post, internal and external messenger duties, DHL, special deliveries etc.).
- Responsibility for security and safety systems in place such as door access, intruder alarm and fire alarm systems.
Legal Administration
- Providing general administrative support to the fee earning teams in London on a variety of tasks as required – this may involve billing, new matter take-on processes etc.
General
- Assist IT, HR and other support departments with general administrative and contact support on the ground in the London office.
Qualifications
- Ideally a graduate, or at least educated to A level or equivalent with strong grades.
- An administration or secretarial qualification would be advantageous.
Knowledge/skills/experience
- Prior experience in a professional services firm, ideally within a legal environment but this is not essential.
- Confident and competent IT user with a sound working knowledge of MS Office to include Word, Excel, PowerPoint and Outlook.
- Experience of document management systems would be advantageous.
- Excellent typing and formatting skills.
- Highly organised with the ability to multi-task and prioritise tasks.
- Willingness and ability to learn.