Procurement Specialist

Role and Responsibilities

• Develop and update Procurement Plans, ensuring alignment with World Bank regulations and project priorities  
• Monitor implementation of approved procurement plans and flag delays or risks  
• Provide advisory support on procurement policies, procedures, and sourcing strategies  
• Support capacity building and training of internal staff involved in procurement processes  

• Prepare and issue compliant bidding documents in line with Standard Procurement Documents and World Bank guidelines  
• Manage tender processes including publication, bid receipt, and coordination of bid openings  
• Support evaluation of bids, quotations, and proposals in accordance with defined criteria  
• Manage clarifications, amendments, and extensions during procurement processes  
• Prepare contract award documentation, including notifications and contract agreements  

• Ensure all procurement activities adhere to World Bank regulations and internal controls  
• Manage STEP system updates and ensure timely submission of procurement documentation for review and approval  
• Handle bidder communications, including complaints and debriefing processes  
• Identify and escalate risks, including unethical procurement practices  
• Ensure transparency and consistency across all procurement activities  

• Prepare and consolidate monthly, quarterly, and annual procurement performance reports  
• Maintain a centralized procurement filing system ensuring completeness and audit readiness  
• Ensure all procurement documentation is properly archived and easily retrievable  
• Support internal and external audits, including World Bank post-procurement reviews  

• Maintain and update the contract registry in line with approved formats  
• Monitor contract implementation to ensure delivery against agreed terms and timelines  
• Review and validate payment requests against contractual milestones  
• Support resolution of contractual disputes and facilitate negotiations where required  
• Ensure proper contract closure and documentation upon completion

Requirements

• Demonstrated experience managing procurement for World Bank or similar multilateral-funded projects  
• Proven track record in handling procurement across goods, works, and consulting services  
• Experience supporting large-scale, multi-country or regional development programmes  
• Background in procurement planning, implementation, and contract management oversight  
• Experience in training or building capacity of internal teams on procurement processes 

• Strong knowledge of World Bank Procurement Regulations and Standard Procurement Documents  
• Ability to manage full procurement lifecycle including compliance, evaluation, and contract award processes  
• Experience with procurement systems such as STEP or similar digital platforms  
• Strong contract management capability, including performance monitoring, dispute resolution, and payment validation  
• Ability to ensure governance, transparency, and audit-compliant procurement processes 

• Strong attention to detail and commitment to compliance and ethical standards  
• Ability to operate effectively across multiple stakeholders and functions  
• Strong communication skills, particularly in managing bidder queries and procurement clarifications  
• High level of integrity and sound professional judgment  
• Ability to manage competing priorities in a structured and timely manner