Accounts Receivable Specialist
Part Time $22.00 - $25.00 / hourJob Overview
Cotton Holdings, Inc., is a diversified holding company with subsidiaries that provide property restoration and recovery, construction, roofing, logistical support, temporary workforce housing, and culinary services to public and private entities worldwide. Cotton combines this diverse suite of services with top talent, innovative technology, and a large inventory of company-owned assets, to offer clients a total solutions package in support of disaster events and large development projects, including complex work environments.
Summary
The Accounts Receivables Specialist will be responsible for the timely collection of a large portfolio of customer accounts. Must be detail oriented and able to work in a fast-paced environment. Must use sound judgement to determine course of action needed when collection issues arise, to resolve outstanding items, collect balances and close out projects. The Accounts Receivables Specialist will also assist with the completion of various tasks as determined by the needs of the department during the normal course of business. Responsibilities of the role are detailed below.
The Accounts Receivables Specialist will be responsible for the timely collection of a large portfolio of customer accounts. Must be detail oriented and able to work in a fast-paced environment. Must use sound judgement to determine course of action needed when collection issues arise, to resolve outstanding items, collect balances and close out projects. The Accounts Receivables Specialist will also assist with the completion of various tasks as determined by the needs of the department during the normal course of business. Responsibilities of the role are detailed below.
Key Responsibilities
- Assimilate documents from multiple sources to submit to client in a professional and organized manner
- Verify all balances submitted to client match internal balances
- Ensure invoices are submitted in accordance with client requirements
- Evaluate collection activity to identify issues and stalled communication
- Resolve outstanding issues, employing sound judgment to determine corrective actions needed
- Collaborate with project personnel and cross-functional departments as needed to resolve issues
- Track collection activities in ERP system
- Maintain organization with a high volume of invoices and email correspondence
- Generate aging reports for project personnel
- Generate custom reports tailored to meet customer requisites
- Identify opportunities to streamline processes and improve efficiency
- Complete lien releases, obtain signatures, scan to client
- Upload invoices to customer portals
- Run customer credit card charges
- Complete new vendor forms
- Assemble data for both internal and external auditors, as necessary
Skills, Knowledge and Expertise
- Strong technology skills, particularly Microsoft Excel (intermediate and above), Outlook, Word, Adobe Acrobat Pro and ERP systems
- Knowledge/comprehension of contracts, MSA’s, T’s & C’s, purchase orders
- Organization, time management and prioritization abilities
- Self-motivated, with minimal supervision
- Excellent verbal and written communication skills toward effective collaboration with team members and clients
Education and Experience:
- 2-5 years of experience in collections/AR or closely related field
- Project and/or construction experience is a plus
- High School Diploma or GED
- A degree in finance or accounting or related major is a plus but not necessary when experience is accredited