Administrative Assistant / Receptionist

Key Responsibilities

• Manage calendars for senior team members, including scheduling meetings and coordinating logistics
• Process and track expense reports accurately and in a timely manner
• Coordinate local travel logistics, including car services and transportation as needed
• Assist with occasional travel-related tasks (e.g., basic itinerary coordination, reservations)
• Support meeting preparation, materials, and follow-ups 

• Serve as the primary receptionist, greeting guests and ensuring a welcoming, professional office environment
• Answer and direct incoming calls
• Manage visitor logistics, including check-in and coordination with internal stakeholders 

• Provide coverage for the Office Manager during PTO or absences
• Assist with day-to-day office needs, including supplies, vendor coordination, and general upkeep
• Support internal events, meetings, and team activities as needed

Skills, Knowledge and Expertise

• 2+ years of administrative, receptionist, or office support experience
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Professional demeanor and strong customer service orientation
• Proficiency with Microsoft Office and expense management tools 

• A proactive, solutions-oriented mindset
• Someone who takes pride in creating a polished, welcoming office experience
• High level of reliability and discretion when supporting senior team members
• A team player who is willing to step in wherever needed 

• Organizational Excellence: Effectively manages multiple priorities with strong attention to detail 
• Professional Communication: Demonstrates polished, clear, and courteous interactions with internal and external stakeholders 
• Customer Service Orientation: Creates a welcoming, positive experience for guests and team members 
• Reliability and Accountability: Consistently follows through on tasks and maintains discretion with sensitive information 
• Proactive Support: Anticipates needs and takes initiative to support the team and office operations

• Integrity: Handles confidential information with discretion and maintains professionalism in all interactions 
• Collaboration: Supports team members across functions and contributes to a cohesive office environment 
• Excellence: Delivers high-quality administrative and front desk support with attention to detail 
• Critical Curiosity: Identifies opportunities to improve office processes and enhance the overall workplace experience