Executive Assistant - 12 month FTC Maternity Cover
Fixed Term ContractJob Overview
Our Risk & Advisory Team are looking for an Executive Assistant, to cover maternity leave. The role will be based in our Dublin office, the successful candidate will be required to work 3 days a week, with hybrid options available.
The Executive Assistant (EA) will play a critical role in supporting the RAS practice by managing finance-related administration, client onboarding processes, people management administration, and high-level executive support. The role requires strong organisational skills, attention to detail, confidentiality, and the ability to work closely with Partners, managers, and the wider team to ensure smooth day-to-day operations.
The Executive Assistant (EA) will play a critical role in supporting the RAS practice by managing finance-related administration, client onboarding processes, people management administration, and high-level executive support. The role requires strong organisational skills, attention to detail, confidentiality, and the ability to work closely with Partners, managers, and the wider team to ensure smooth day-to-day operations.
Key Responsibilities
Finance & Operational Support
The Executive Assistant will support the end-to-end RAS finance cycle, including:
The Executive Assistant will support the end-to-end RAS finance cycle, including:
- Monitoring and following up on timesheet completion for all team members and Partners.
- Managing cash receipts and debtor tracking, updating trackers and circulating information as required.
- Tracking fees issued, ensuring invoices are sent to clients within agreed timelines.
- Preparing and circulating weekly utilisation reports in advance of operational meetings.
- Coordinating outlay management, liaising with Partners and Finance and ensuring compliance with agreed billing arrangements.
- Circulating accruals information provided by Finance.
- Preparing and distributing monthly WIP reports and supporting management review discussions on write-offs and provisions.
- Acting as a central liaison between RAS and Finance to ensure accurate and timely financial information flow.
Client Onboarding
- Coordinating the onboarding of new RAS clients.
- Ensuring client and project codes are set up correctly in line with internal RAS guidance.
- Acting as a point of contact to ensure onboarding steps are completed efficiently and accurately.
People Management & Team Administration
The EA will manage the “people” administration side of the RAS business, including:
The EA will manage the “people” administration side of the RAS business, including:
- Coordinating, tracking, and reconciling annual leave, ensuring adequate team coverage.
- Liaising with senior leadership if resourcing constraints arise.
- Tracking the timely completion of performance reviews.
- Monitoring CPD completion and mandatory training compliance.
- Maintaining awareness of team milestones such as birthdays and personal events, supporting a positive team culture.
Executive & Administrative Support
- Managing Partner diaries, schedules, and business travel arrangements.
- Coordinating internal and external meetings, including logistics and preparation.
- Organising and supporting RAS team events.
- Providing high-quality administrative and organisational support to RAS leadership as required.
Skills, Knowledge and Expertise
Essential:
- Previous experience in an Executive Assistant, Senior PA, or similar role in a professional services environment.
- Strong organisational and time-management skills with the ability to manage multiple priorities.
- High level of attention to detail and confidentiality.
- Strong communication skills and confidence engaging with senior stakeholders.
- Competent with MS Office (Excel, Outlook, Word).
Desirable:
- Experience supporting finance processes (timesheets, WIP, invoicing).
- Experience working in professional services or advisory environments.
- Familiarity with people administration and compliance tracking.
Personal Attributes:
- Proactive, organised, and reliable.
- Comfortable working autonomously and as part of a senior leadership support team.
- Strong interpersonal skills with a collaborative, service-oriented mindset.
- Discreet, trustworthy, and professional.