HR & Finance Administrative Assistant
Job Overview
Job Summary
The HR & Finance Administrative Assistant provides clerical, administrative, and operational support to the Finance, Accounting, and Compensation & Benefits teams. This role is responsible for assisting in basic accounting tasks, maintaining financial and employee records, and supporting employee compensation and benefits administration. The position requires a high level of confidentiality, organization, and attention to detail.
Key Responsibilities:
Finance & Accounting Support
Provide administrative and clerical support to the Finance and Accounting team.
Assist with data entry, and sending payment confirmations to suppliers .
Assist in monitoring of purchase orders, vouchers, and reimbursements.
Maintain organized filing (physical and electronic) of financial records.
Assist in audit preparation by gathering required financial documents.
Compensation & Benefits / HR Support
Maintain and update employee 201 files (physical and digital), ensuring completeness and confidentiality.
File and organize documents related to employee compensation, benefits, and employment records such as but not limited to employment contracts, personnel action forms , benefits documents.
Assist the Compensation & Benefits Specialist in the processing of:
Employee loans
Government and company benefits
Allowances, incentives, and reimbursements
Coordinate with employees regarding submission of benefits-related documents.
Track and monitor employee loan balances and benefits documentation.
Assist in payroll-related documentation as needed (data preparation and filing).
General Administrative Duties
Coordinate schedules, meetings, and communications for Finance and HR teams.
Prepare reports, forms, and internal correspondence.
Liaise with internal departments, employees, and external partners for documentation requirements.
Perform other clerical and administrative tasks as assigned.
Qualifications:
Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or related field.
At least 1–2 years of experience in administrative, finance, accounting, or HR support roles.
Basic knowledge of accounting, familiarity with employee records, benefits administration.
Proficient in MS Excel, Word, and office productivity tools.
Highly organized, detail-oriented, and able to handle confidential information.
Skills & Competencies:
High level of confidentiality and integrity.
Strong filing and documentation skills.
Good coordination and communication skills.
Ability to multitask and meet deadlines.
Willingness to learn finance and HR processes.
What we offer:
HMO and Benefits from Day One: Your health and well-being are a priority. Comprehensive medical coverage and benefits start as soon as you do.
Hybrid Work Setup: Enjoy the flexibility of working both remotely and onsite, designed to support work-life balance and productivity.
Flexible Work Hours: We value outcomes over hours—manage your time effectively while meeting project goals.
Opportunities for Career Growth: Be part of a company that invests in your professional development through continuous learning and clear growth paths.
Collaborative Global Environment: Work with diverse teams across 20+ countries, fostering innovation and cross-cultural learning.
Employee Engagement and Culture: Join a supportive, inclusive workplace where teamwork, respect, and engagement are at the core of everything we do.
Be a part of a workplace that encourages growth, celebrates your uniqueness, and empowers everyone with an equal voice, but its not just a click away! We need your resume to start with!!
If you want to know more, watch our video to discover goFLUENT in the words of our own global family: https://www.gofluent.com/es-es