Food & Beverage Admin Assistant (Female Only)
Permanent - Full TimeJob Overview
To function and perform as an administrator and coordinator for the Food and Beverage office while ensuring the upkeep of communication and carrying responsible for the daily tasks as outlined by the Head of Department. The Food & Beverage Admin Assistant must grow into the position of an F&B Assistant Manage
Key Responsibilities
The job of Food & Beverage Admin Assistant is executed satisfactorily when:
*All administrative tasks and reports of the Food & Beverage Department are executed in a timely manner.
*The appointed tasks are executed in an entrepreneurial manner, looking for opportunities to generate more business at all times.
*The appointed tasks are executed in an entrepreneurial manner, looking for opportunities to generate more business at all times.
*The employee has gained a thorough understanding of the department’s administrative and operational tasks and is ready to assume a position equal to F&B Assistant Manager in Kempinski Hotel Soma Bay.
*Set an example by reporting to duty punctually wearing business attire according to the hotels dress code & Kempinski grooming standards, maintaining a high standard of personal appearance and hygiene at all times.
*Set an example by reporting to duty punctually wearing business attire according to the hotels dress code & Kempinski grooming standards, maintaining a high standard of personal appearance and hygiene at all times.
*Provide a professional and courteous service at all times and ensure that all employees follow the example.
*Be knowledgeable of all services and products offered by the hotel.
*Have a knowledge and understanding of all food and beverage products and services.
*Support in preparing/consolidating the yearly budget for the department.
*Support the preparation of the monthly income statement for each outlet and the department as a whole, and attend the monthly performance meeting with the Outlet Management.
*Attend to all relevant staff meetings and hotel trainings.
*Attend daily operations briefings with the Executive Chef in the absence of the Food & Beverage Head of Department.
*Attend daily or weekly Food & Beverage meetings.
*Ensure that minutes are taken at every meeting and circulated for further communication.
*Schedule and organize internal meetings when and as required during the monthly schedule.
*Liaise purchasing requirements for the Department with the hotels’ Purchasing Department.
*Ensure to withhold and not to disclose any employee details or administrative communications, personal information or overheard conversations to others.
*Assist in updating all departmental operations manuals annually.
*Prepare presentations and other documents required for the Food & Beverage Head of Department.
Skills, Knowledge and Expertise
- Minimum two 2 years in F&B service role, preferably with a 5* hotel chain or in a successful stand alone food & beverage operation.
- Local language – excellent oral and written skills.
- English – excellent oral and written skills.
- Additional language – beneficial.
- Ability to work as part of a team, thrive under pressure in challenging circumstances and come up with proactive, rational solutions.
- Excellent written and verbal communication skills.
- Ability to establish and retain effective working relationships with hotel staff and clients/vendors.
- Ability to identify and delegate tasks effectively.
- Excellent organisational and time management skills.
- Applies a professional, confidential, and ethical approach at all times.
- Works in a safe, prudent, and organised manner.