Junior Documentation Specialist
Full Time $55,000 - $65,000 / yearJob Overview
Job Title: Junior Documentation Specialist
Location: Halifax, NS
Employment Type: Permanent, Full-Time
Annual Salary: $55,000-65,000
About BMT
BMT is dedicated to tackling the most crucial engineering challenges of our era, fostering an environment where individuals with exceptional technical expertise provide meaningful, practical solutions. Committed to creating a safer, more efficient, effective, and sustainable future, BMT values diversity, equity, and inclusion, recognizing their pivotal role in achieving our business purpose. Learn more about BMT at www.bmt.org.
Location: Halifax, NS
Employment Type: Permanent, Full-Time
Annual Salary: $55,000-65,000
About BMT
BMT is dedicated to tackling the most crucial engineering challenges of our era, fostering an environment where individuals with exceptional technical expertise provide meaningful, practical solutions. Committed to creating a safer, more efficient, effective, and sustainable future, BMT values diversity, equity, and inclusion, recognizing their pivotal role in achieving our business purpose. Learn more about BMT at www.bmt.org.
Key Responsibilities
As a member of the Client and Project Services (CaPS) the Documentation Specialist efficiently supports BMT North America by:
- Providing support to BMT North America in the creation, management and distribution of project documentation and deliverables;
- Assisting project / program managers, and shared services, in the execution of internal and external projects within the cost and budget allocated;
- Providing professional and efficient office and administrative support, as the on-site point of contact, to internal staff and external clients.
The Junior Level Documentation Specialist is responsible for effective document management, and ISO compliance, including:
- Reviewing, editing, formatting, and managing the distribution of internal documents and client deliverables using exceptional proofreading skills and maintaining compliance with established guidelines and standards;
- Collaborating with cross-functional teams, including subject matter experts (SMEs), project managers, quality assurance professionals, and project team members, to gather information, review documents, and facilitate document approvals and revisions;
- Providing support for Quality Assurance activities such as supporting audits, and reviewing quality documentation for completeness and accuracy;
- Conducting quality reviews and audits of documents to identify errors, inconsistencies, and non-compliance issues, and recommending corrective actions and improvements to enhance document quality and integrity;
- Maintaining quality through version control, document tracking, distribution, and archival, to ensure that documents are current, accessible, and properly managed throughout their lifecycle.
Skills, Knowledge & Expertise
Essential:
- Office support experience
- Ability to recognize problems or limitations and ask for guidance;
- Excellent time management, organizational, communication and interpersonal skills
- Proficient proofreading and editing skills;
- Intermediate skills in the use of Microsoft Word, PowerPoint, Microsoft Excel, and Visio;
- Excellent English language skills (verbal and written);
- Ability to multitask and be proactive; and
- Reliability or higher Security Clearance, or ability to obtain.
Nice to Haves:
- Proficient in document conversion tools including the use of Adobe Acrobat Pro;
- Familiarity with Adobe Photoshop or other Graphics software;
- Familiarity with technical / engineering workplace;
- Familiarity with SharePoint Administration;
- Previous experience providing project management support;
- Bachelor's diploma/degree in a related field (e.g., Business, Communications, Information Management, Technical Writing); and
- Related professional certification(s).